Senior Litigation Docketing Specialist

Fish & Richardson•Redwood City, CA

3d•Remote

About The Position

Fish & Richardson, a premier global intellectual property law firm, is seeking a Senior Litigation Docketing Specialist to join their Litigation Practice Systems Department. This role is part of The Hub, Fish’s remote-first group, meaning employees work primarily from home. The specialist will be responsible for independently reviewing legal documents and correspondence to accurately calculate, record, and disseminate docket dates according to court rules and procedures. They will also enter all deadlines into the firm’s docketing platform, Milana, provide proactive support to litigation teams, and ensure correct docketing of all deadlines. The role involves quality review of their own work and that of other Docketing Specialists, responding to inquiries, preparing docket reports, and assisting with court rules research. Additionally, the specialist will be expected to maintain and improve processes, promote docketing policies, and ensure compliance with department procedures.

Requirements

5+ years’ docketing experience computing deadlines in federal, state, and agency court jurisdictions required.
Experience with rules-based docketing systems required.
Thorough knowledge of litigation docketing processes in a law firm is required.
Must be familiar with federal and state court procedural rules.
Demonstrated knowledge of the litigation lifecycle required.
Must be reliable and detail oriented.
Strong analytical, organizational, communication, time management, and technical skills.
Must be highly motivated and proactive with strong attention to detail.
Must be able to exercise independent and professional judgment.
Must have excellent customer service, a good attitude, and the ability to multi-task.
Position requires the ability to work under pressure to meet strict deadlines.
Ability to identify issues, “own the problem,” draw valid conclusions and present same in a clear and concise manner, and work to develop and implement solutions.
Ability to work well within a team-oriented environment and contribute to effective team relationships.
Ability to work 8:30-5:30 pacific time regardless of work location.

Nice To Haves

Experience with Milana is preferred.

Responsibilities

Independently review legal documents and litigation correspondence to accurately calculate, record, and disseminate docket dates pursuant to applicable court rules and procedures.
Understand source documents, review court dockets, verify jurisdiction, court/venue, and relevant authorities.
Analyze and verify calculated dates, adjusting for federal, state, statutory, or agency rules, as well as local rules and practices.
Accurately enter all deadlines for firm litigation matters into Milana, the firm’s litigation docketing platform.
Provide proactive support to litigation teams and coordinate with docketing attorneys to ensure all deadlines are docketed correctly.
Quality review own work product according to internal department protocols and escalate questions as needed.
Assist with inter-department training, focusing on court rules research and interpretation.
Quality review Docketing Specialists' work product.
Respond to inquiries from litigation teams regarding docketed events, deadlines, and court rules.
Prepare and distribute regular docket reports to case teams and any additional reports upon request.
Assist with research regarding court rules for assigned jurisdictions and present findings to case teams.
Maintain and strive to improve processes and procedures to enhance efficiency and minimize risk.
Provide suggestions to the Litigation Docketing Manager to assist with improving docketing procedures and workflow.
Promote the firm’s docketing policies and procedures through all communications with litigation teams and ensure compliance with all department docketing procedures, best practices, and workflows.