Senior Library Associate

Cameron University•Lawton, OK

About The Position

The Senior Library Associate oversees the acquisitions lifecycle for library materials, including complex ordering, receiving, and budgetary tracking. The role manages end-to-end ordering, invoicing, minor cataloging, and vendor communications using library software and purchasing tools, while ensuring accurate financial reconciliation and timely availability of resources. The Associate manages physical materials intake and quality control, maintains acquisition and financial records, processes and reconciles invoices and credit card expenditures, tracks budget allocations, and maintains digital backups and archival integrity of acquisition records. The position requires strong organization, accuracy, and the ability to manage competing priorities independently and collaboratively. The Senior Library Associate reports directly to the Collection Development Librarian.

Requirements

High school graduation or equivalent.
Demonstrated proficiency with modern office software, databases, and digital workflows.
Exceptional organizational skills and a proven focus on accuracy and attention to detail.
High-quality written and verbal communication skills for vendor and interdepartmental relations.
Ability to work collaboratively and independently toward the library’s mission and goals.
Ability to lift objects under 15 pounds, raise objects using the upper body, reach, stand for short or extended periods, perform repetitive motions including finger dexterity, speak, hear, see, crouch, climb, and walk stairs.

Nice To Haves

Completion of at least 60 college credit hours; an associate’s degree is preferred.
Prior experience working in a library.
Employment experience in accounting, bookkeeping, or budget tracking.
Advanced proficiency in spreadsheet creation and data management.
A history of successful autonomous full-time employment in an administrative or office setting.

Responsibilities

Manage the end-to-end ordering and receipt workflow for physical library materials across vendors and platforms.
Maintain detailed financial and acquisition records using spreadsheets and project-management tracking tools such as Trello.
Manage vendor relationships through phone and email, resolving order discrepancies and fulfillment issues.
Oversee physical intake of materials, including unboxing, checking packing slips against invoices, and conducting quality control.
Prepare, process, and reconcile invoices for payment by the University’s business office while maintaining financial compliance.
Import, verify, and edit bibliographic records in the library’s Integrated Library System (ILS).
Reconcile monthly departmental credit card expenditures and track acquisitions budget allocations.
Perform weekly data backups and maintain the digital archival integrity of acquisition records.
Manage competing priorities independently using organizational and problem-solving skills.
Perform additional duties as assigned.