Senior Legal Specialist

Manulife•Boston, MA

12d•$92,475 - $160,290•Hybrid

About The Position

The Senior Legal Specialist will provide support to the Corporate Secretary by gathering and reviewing routine Board materials, managing the Board portal, and supporting pre/post Board and Committee meeting-related issues. This role involves analyzing formation documents, ensuring US entities remain in good standing, managing delegations of authority, and maintaining corporate records on various platforms. The specialist will also handle Federal lobbyist and PAC disclosure filings, draft and review routine documents, and assist with projects under supervision. Key aspects include balancing demands, anticipating needs, and demonstrating professionalism in a fast-paced environment.

Requirements

Typically, more than 2 years of related experience
Bachelor’s degree and/or paralegal certificate
Proven success in project management, administration or other field requiring strong organizational skills and attention to detail
Alignment with all applicable laws, rules, regulations, and Company policies
Ethical behavior in accordance with the Code of Ethics and Business Conduct

Nice To Haves

Board of Directors and/or Senior Executive Leadership exposure
Experience with using SharePoint, Blueprint, and Diligent

Responsibilities

Gathering routine Board materials from various internal departments and reviewing materials to ensure accuracy and presentability
Using the Board portal “Diligent Boards” and creating Board books and managing access
Supporting the Corporate Secretary of various entities on pre/post Board and Committee meeting-related issues
Analyzing corporation, LLC and partnership formation documents, including articles of incorporation, operating agreements, and board and shareholder consents and ensure compliance therewith
Handling and ensuring US entities remain in good standing with various State requirements including managing insurance company Certificate of Authority annual renewals in all jurisdictions
Managing delegations of authority to various business areas
Handling and ensuring our US entities’ corporate records are up to date on Blueprint and SharePoint
Establishing and maintaining files for the department on SharePoint and Corporate Secretary Shared Drive
Managing Federal lobbyist and PAC disclosure filings
Drafting and reviewing routine documents with supervision for internal and external use
Assisting and providing support with supervision on various routine projects
Balancing opposing demands and anticipating and prioritizing what’s most critical, while demonstrating the highest level of service and professionalism