Senior Legal Records Clerk
About The Position
This position serves as the Supervisor of the Circuit Court Off-Site Records Center. Supervises and performs specialized archival and records management duties required in the proper administration of the Circuit Court Off-Site Records Center. Supervises staff assigned to the center. Drives a county van to deliver and retrieve court files between Off-Site Records Center and the Courthouse on a regular basis. Works under general supervision. Requires knowledge of the preservation of archival records and the Code of Virginia pertaining to the storage and access of legal records. Responds to maintenance, emergency, or security issues involving the facility. Trains and coaches staff, assigns and evaluates the work of staff. Note: Due to the nature of responsibilities, this position requires physical presence at the assigned worksite location(s) during scheduled work hours. Telework is not available for this position.
Requirements
- High school graduation
- Three years of experience providing administrative support, technical support, customer service, or working in a court or legal environment
- Valid driver's license
- Ability to communicate verbally and in writing
- Ability to drive a van
- Ability to input and retrieve data from a computer
- Must be able to climb a ladder, sit or stand, and bend for extended periods of time
- Requires ability to lift boxes, files and push a cart weighing up to 50 lbs
Nice To Haves
- Three or more years of court and/or legal experience
- Knowledge and/or experience with the Code of Virginia and regulations in relevant areas
- Excellent attention to detail and organizational skills
- Customer service experience
- Experience working in a team environment
- Two or more years of supervisory experience, including training, coaching, and evaluating staff
- Ability to exercise tact, discretion, initiative, creativity, and independent judgment
- Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook
- Bilingual in English and another language
Responsibilities
- Serves as a resource, trainer, and technical expert in an assigned area
- Manages complex and technical cases that require the application of broad knowledge of the legal guidelines and procedures associated with the particular assignment
- May serve in a lead capacity over a team of clerks assigned to the same operational functions
- Assists the supervisor with staff scheduling, work assignment, training, and reviewing the work of unit staff
- Routinely trains and mentors less experienced staff
- Resolves more complex customer service issues received by phone, email, fax, mail, or in person
- Recommends process improvements and assists in implementation
- Serves as backup to supervisors in their absence
- Supervises and performs specialized archival and records management duties
- Supervises staff assigned to the center
- Drives a county van to deliver and retrieve court files
- Responds to maintenance, emergency, or security issues involving the facility
- Trains and coaches staff, assigns and evaluates the work of staff
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
