Legal Records Clerk

Fairfax County•Fairfax (Fj16), VA

2d•Onsite

About The Position

This position performs a wide variety of complex, legal and technical processes and is responsible for a variety of duties in processing a civil and domestic law case from initiation to completion. These tasks may include processing domestic and civil: law orders, divorce decrees, income deduction orders, pleadings, legal name changes, juvenile appeals, concealed weapon permits, adoptions, civil litigation exhibits, case dismissals and rule to show cause orders. Works under the supervision of the Civil Case Processing supervisor.

Requirements

High school graduation
Two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment
Knowledge of standard administrative procedures, practices, and equipment
Knowledge of common legal terminology, documents and procedures
Ability to comprehend applicable Virginia Code sections and laws
Ability to process a considerable volume of record work in an accurate and timely manner
Ability to perform data entry, scanning, indexing and retrieval with computer information systems
Ability to communicate courteously and effectively, both verbally and in writing
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff
Ability to input, access, and retrieve information from a computer
Ability to lift up to 30 lbs
Ability to communicate verbally and in writing
Ability to stand for an extended period of time
Completion of a criminal background check

Nice To Haves

Two or more years of court and/or legal experience
Two or more years of experience in providing front-line customer services
Excellent attention to detail and organizational skills
Experience working in a team environment
Two or more years of experience performing data entry
Cashiering experience
Experience digitizing records and using scanning equipment
Ability to exercise tact, discretion, initiative, creativity, and independent judgment
Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook
Bilingual in English and another language

Responsibilities

Receives and reviews documents to ensure completeness for filing and recording
Prepares and processes legal documents
Enters and updates case information in the case management system
Scans and indexes documents in the case management system
Calculates and collects fines, court costs, and restitution
Notifies defendants of court fines, fees, and restitution balances and payment options
Reconciles daily receipts, identifies discrepancies and makes corrections
Assists customers by phone, and in person with miscellaneous inquiries
Maintains, stores, and ensures accessibility of case files
Assists the public requesting to review, and/or obtain copies of case files
Prepares and monitors Court dockets
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court