Senior Legal Process Clerk (8108) – Citywide – (C00458)
About The Position
Under supervision, the Senior Legal Process Clerk performs specialized clerical duties requiring thorough knowledge of procedures and requirements relating to the department concerned; processes legal actions for court disposition; examines documents submitted for filing and recording; and performs related duties as required. Examples of the essential functions of this class include but are not limited to: Receives and screens all processes issued by court for action and collects fees for prescribed services; accepts bonds to release property levied upon the Sheriff; signs releases on real property and salary attachments; and accounts for monies received by Sheriff from defendants and attorneys. Responds to inquires made in person or by phone from the public, attorneys, litigants, witnesses, victims and other law enforcement agencies regarding legal attachments, evictions, writs of execution and funds in process of transmission. Assists Attorneys in the process of cases by interviewing witnesses and recording their statements; prepares formal complaints and related reports; maintains calendar and dockets of court hearing on criminal cases; and prepares writs or warrants of attachment and execution to ensure proper completion. Processes lawsuits filed against the City; files legal papers in Superior and Municipal Courts; maintains daily and weekly diary and notifies City Attorney’s deputies of pleadings, appearances, depositions, and other pertinent legal actions. Processes and reviews legal documents and records such as hold orders, indictments, writs, certifications, marriage licenses and fictitious name statements; retrieves legal documents using alphabetical, chronological, and numerical filing systems; indexes ordering of prior convictions for felonies using criminal identification and investigation records; performs data entry and checks files/computer records to locate requested information. Examines and reviews a wide variety of legal documents, applying relevant laws, codes and procedures, to determine whether they meet the prerequisites for recording; calculates fees for recordable documents, accepts payment, writes receipts and makes change; balances daily total of monies received; and explains provisions and regulations regarding recording of documents to title company representatives, realtors, attorneys and the public.
Requirements
- Two (2) years (equivalent to 4,000 hours) of verifiable full-time experience processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment; OR 30 semester/ 45 quarter units of coursework from an accredited college or university with a minimum of 12 semester/18 quarter units in business and/or law; AND one (1) year (equivalent to 2,000 hours) of verifiable full-time experience processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment.
- Knowledge of state and local codes, statutes, ordinances
- Knowledge of legal terminology
- Technical knowledge necessary to examine a wide variety of legal documents
- Ability to sort, file, retrieve, code and index documents using alphabetical, chronological and numerical filing system
- Ability to perform record keeping
- Ability to use a typewriter and/or a word processor
- Ability to communicate clearly and tactfully with co-workers, clients, attorneys, litigants, and the general public
- Ability to instruct subordinates on routine matters
- Ability to read and comprehend legal terminology on various forms and letters
- Ability to respond to customer inquiries in writing
- Ability to interact with the public in a tactful and courteous manner
Responsibilities
- Receives and screens all processes issued by court for action and collects fees for prescribed services
- Accepts bonds to release property levied upon the Sheriff
- Signs releases on real property and salary attachments
- Accounts for monies received by Sheriff from defendants and attorneys
- Responds to inquiries made in person or by phone from the public, attorneys, litigants, witnesses, victims and other law enforcement agencies regarding legal attachments, evictions, writs of execution and funds in process of transmission
- Assists Attorneys in the process of cases by interviewing witnesses and recording their statements
- Prepares formal complaints and related reports
- Maintains calendar and dockets of court hearing on criminal cases
- Prepares writs or warrants of attachment and execution to ensure proper completion
- Processes lawsuits filed against the City
- Files legal papers in Superior and Municipal Courts
- Maintains daily and weekly diary and notifies City Attorney’s deputies of pleadings, appearances, depositions, and other pertinent legal actions
- Processes and reviews legal documents and records such as hold orders, indictments, writs, certifications, marriage licenses and fictitious name statements
- Retrieves legal documents using alphabetical, chronological, and numerical filing systems
- Indexes ordering of prior convictions for felonies using criminal identification and investigation records
- Performs data entry and checks files/computer records to locate requested information
- Examines and reviews a wide variety of legal documents, applying relevant laws, codes and procedures, to determine whether they meet the prerequisites for recording
- Calculates fees for recordable documents, accepts payment, writes receipts and makes change
- Balances daily total of monies received
- Explains provisions and regulations regarding recording of documents to title company representatives, realtors, attorneys and the public
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
