Senior Legal Operations Lead

Topcon Positioning Systems

2d•Hybrid

About The Position

Topcon Healthcare, Inc. is seeking a Senior Legal Operations Lead to support a growing legal function in a regulated healthcare and AI environment. This is a hybrid role combining legal operations, compliance ownership, and core paralegal support, with opportunity to take on increasing legal responsibility over time. The role is designed for an experienced high-performing legal professional who thrives on building structure where little exists today: implementing efficient systems, designing workflows, and establishing repeatable processes, while also handling day-to-day legal work ranging from complex contract execution to file organization with minimal supervision. The ideal candidate is equally comfortable configuring a CLM template and inputting legacy contracts into it, assessing the key terms of an agreement and determining relevant metadata that will help to organize and categorize. This is an excellent opportunity for either an experienced paralegal or early career attorney.

Requirements

Paralegal/legal ops background (5+ years, in-house preferred) or attorney background (J.D. with 1-3 years of experience, including foreign-qualified attorneys)
Notary Public certification preferred
Strong organizational skills and ability to manage multiple deadlines
Experienced with contracting processes and legal workflows
Fluency with legal technology tools and systems, including SaaS configuration and administration
Ability to balance efficiency, judgment, and risk awareness
Systems- and process-oriented, with a focus on building and scaling structured legal operations from the ground up
Hands-on and execution-focused; willing to move between strategic process work and administrative tasks without friction
Comfortable handling sensitive and privileged information
Practical, business-minded approach to legal support
Strong communication and cross-functional collaboration skills
Flexibility and adaptability in a changing corporate environment across a global organization rooted in Japanese business standards and practices

Responsibilities

Evaluate, configure, and implement legal technology, including AI tools, with a bias toward practical execution over analysis
Administer legal matter intake (Checkbox.ai), including triage, workflows, reporting, and template configuration
Support selection and implementation of a new CLM system, including templates, data migration, and process design
Maintain and improve current file-based contract and document repository, including routine data entry and file organization
Identify and implement process improvements and automation across the legal function
Own recurring compliance processes, including Sunshine Act (Open Payments) reporting, quarterly and ad hoc reporting to parent company, and audit support
Maintain compliance calendar and ensure timely, accurate submissions
Support audit readiness and documentation
Coordinate with finance, sales, and compliance teams on process improvements
Draft, review, and manage standard agreements (NDAs, basic commercial templates)
Conduct first-level issue spotting on routine matters and escalate to attorneys as appropriate
Maintain template library and support contract standardization
Coordinate execution workflows and records management
Own discrete programs such as Sunshine Act reporting, audit coordination, reporting cadence, and corporate governance mechanics (board resolutions, etc.)
Serve as a primary legal contact for defined teams and business functions
Support policy rollout, training, and cross-functional coordination
Assist with policy development and contract standards