Senior Legal Executive Assistant - West Coast

TriNet•Dublin, CA

1d•$34 - $82•Hybrid

About The Position

The Senior Legal Executive Assistant (SrLEA) will support TriNet's Chief Legal Officer (CLO) and/or a combination of the CLO and SLT (Senior Leadership Team). The SrLEA will report directly to the CLO's Chief of Staff. The SrLEA will serve as the primary point of contact for internal and external interactions on all matters related to the support of the CLO/SLT member by being responsible for handling a wide variety of often confidential administrative tasks and CLO-sponsored projects. The ideal candidate is highly organized and proactive. This role is pivotal in ensuring the smooth operation of the leadership office and involves a significant focus on strategic initiatives. The ideal candidate will be a strategic thinker with excellent communication skills and the ability to manage multiple priorities in a highly professional manner.

Requirements

Bachelor's Degree or equivalent education and related work experience required
Typically 5+ years Relevant experience in similar role supporting C-Suite and/or Senior Leadership Team in an in-house Legal and/or Compliance department required
High level of discretionary judgement and confidentiality
Proficient with utilizing AI and comfortable with deploying AI strategically to support L&C efficiency.
Draft, edit, and proofread legal documents, correspondence, and memoranda, as assigned
Experience supporting CLO/SLT and preparing for regular Board and committee meetings, which includes preparing and creating materials
Expertly represent the CLO/SLT and TriNet to external entities, including prominent business partners
Highly effective at building relationships with key stakeholders within and outside the organization
Ability to think creatively, seeing the big picture and the steps needed to solution
Schedule flexibility based on shifting nature of time zones within a global organization
A keen interest in how our business is run, and a thirst to learn every day
Strong desire to commit to professional/personal growth within the organization
Eager to take initiative. Takes ownership and strives for consistent, accurate follow through to completion
Superb attention to detail
Proficient in MS 365 and related MS suite products, particularly Outlook, Excel, PowerPoint, Teams, Visio, Copilot and One Note
Strong prioritization for accomplishing task, both assigned and self-discovered
Experience working remotely and with remote workforce
Excellent verbal and written communication skills, as well as social skills. Confidence communicating with all levels of the organization.
Demonstrated dedication to high professional ethical standards and a diverse workplace
Ability to thrive in a fast-paced, continually evolving business and work environment while managing multiple priorities
Support multiple highly confidential legal and compliance priorities, as assigned
Familiarity with legal and compliance systems and tools (i.e., law firm tracking and billing, matter tracking systems)

Nice To Haves

Previous experience working as as legal secretary at a law firm is helpful, but not required

Responsibilities

General administrative work including but not limited to calendar management, meeting coordination (agendas, scribe, action items), presentations, expense reporting, travel coordination, etc.
Oversee and manage special projects, ensuring they align with the company’s strategic goals. Track progress and provide regular updates to the CLO/SLT member
Serve as a liaison between CLO/SLT and internal/external stakeholders. Draft and review communications, ensuring clarity and alignment with strategic objectives.
Involvement in high-level planning and decision-making processes, often providing input on strategic initiatives
Assist with inbox management to ensure timely responsiveness and follow up; proactively managing outstanding action items.
Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues.
Interact extensively with other senior leaders and their executive assistants, providing back up support for other executive assistants.
Provide assistance to CLO-sponsored projects and initiatives, including support of other senior leaders
Collaborate with CLO's Chief of Staff to ensure alignment with all CLO and senior team members
Assist with change management in relation to organizational and process changes within the CLO purview
Meeting and event planning for offsite meetings and workshops, including but not limited to catering, facilitating security access, reservations, AV needs and coordinating with stakeholders
Performs other duties as assigned by either the CLO, CLO's Chief of Staff, and/or assigned SLT
Open to travel to various TriNet offices or events periodically
Complies with all policies and standards