Senior Legal Assistant – Tax Litigation and Collections Unit
About The Position
The Law Department’s Tax Unit seeks to hire a Senior Legal Assistant to work with Tax Unit attorneys and Revenue department staff in the day-to-day management and oversight of the City’s professional collection services contracts. The Department presently has eight (8) collection contracts. The Senior Legal Assistant’s place of work will be the Collections Unit of the Department of Revenue. The Senior Legal Assistant will have dual reporting responsibilities to the Chief Revenue Counsel and to the Deputy Revenue Commissioner for Collections. As the Senior Legal Assistant masters the primary position responsibilities for professional collection services contracts, the managers will assign other duties and projects to the legal assistant as may be feasible.
Requirements
- Familiarity with contracts required
- Excellent written and oral communication
- Excellent organizational skills
- Excellent time management skills
- Ability to work in a demanding and fast-paced setting
- Ability to work collaboratively with diverse team members
- Experience with Word and its redlining function required
- Ability to learn promptly to use custom City applications (ACIS and APMS) required
Nice To Haves
- Experience with DocuSign preferred
- Preferred candidate will possess a Bachelor’s degree, paralegal certificate or equivalent and have three or more years’ experience in a legal setting, preferably in a law firm or an in-house legal department.
Responsibilities
- Create, oversee, evaluate and amend contracts; monitor contracts for conformance.
- Help to establish controls for accounting, processing of invoices including approvals, monitoring and reporting.
- Serve as liaison between high level officials/department heads, executive vendors, and others to facilitate disputes and resolutions in the City’s interest.
- Collaborate with collection agencies regarding customer needs, data sharing, increased revenue, reduced costs, contract conformance and improved communications.
- Monitor and compare collection agency performance.
- Develop statistical reporting and communicate findings to allow stakeholders to better monitor and strategize collection efforts.
- Supervise staff of three (3) employees.
Benefits
- City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
- The City offers its employees 8 weeks of paid parental leave.
- We offer Comprehensive health coverage for employees and their eligible dependents.
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation, sick leave, and holidays
- Generous retirement savings options are available
- As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
- The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
5,001-10,000 employees
