Senior Grants and Contracts Coordinator

MATERNITY CARE COALITION INC•Philadelphia, PA

2d•$52,500 - $68,250•Hybrid

About The Position

The Senior Grants and Contracts Coordinator partners with program leaders to develop, monitor, and adjust program budgets, ensure compliance with funder requirements, and strengthen the organization's financial capacity. This role serves as a key resource for financial guidance, grant management, contract oversight, and budget planning while supporting both internal and external stakeholders.

Requirements

Understanding of and enthusiasm for MCC’s mission and core values, programs, Theory of Change, and commitment to Diversity, Equity, Inclusion, and Justice (DEIJ).
A process-oriented and analytical mindset capable of understanding MCC systems and creating solutions in response to challenges or opportunities.
A strong mathematical aptitude, attention to detail, and ability to perform accurate work, particularly with financial reporting and analysis.
Ability to work independently with a high level of energy as well as interact and support a diverse variety of colleagues and stakeholders in a manner that is clear, positive, and engaging.
Highly advanced skills in Excel include the use of Conditionals & Logical Operators, Basic Statistical Functions, Lookup/Reference Functions, and Pivot Tables.
Familiarity with and ability to use essential functions of Microsoft Office Suite, especially MS Word and PowerPoint.
Willingness and ability to learn quickly and become an advanced user of accounting systems like MIP.
Ability to organize a variety of concurrent tasks efficiently, meet deadlines, and follow up on requests in a timely and friendly manner.
Ability to effectively communicate in writing and verbally with colleagues and various internal and external stakeholders.
Strong interpersonal skills demonstrated by compassionate and professional interaction with diverse groups of co-workers, external partners, clients, and members of the community.
Ability to engage in extended periods of sitting, computer work, and sustained concentration to complete financial analysis, reporting, and related tasks.
Ability to occasionally bend, reach, lift, carry, push, or pull training materials or equipment, generally not exceeding 30 pounds.
Possession of a valid driver’s license issued by the state of residence and the ability to successfully pass a motor vehicle record check, where driving is an essential function of the role.
Ability to travel occasionally to attend conferences, seminars, and professional meetings.
Ability to work non‑traditional hours on an occasional basis based on operational needs.
Employment is contingent upon the successful completion of required post‑offer pre‑employment background clearances, as well as any additional post‑hire background, compliance, or programmatic clearances required by the organization, funders, or applicable regulations.
Two years of professional experience developing, preparing, and monitoring budgets.
Three years of experience in finance and with grants and contracts at a non-profit organization or equivalent experience.
Experience working with and understanding the requirements of federally funded government contracts.

Nice To Haves

Bachelor’s degree in finance, Accounting, or Business Management from an accredited university is preferred.

Responsibilities

In collaboration with key internal stakeholders, primarily program leaders and the grants management team, develop budgets to respond to specific proposals, meet program needs, ensure compliance with complex funder requirements, and strengthen MCC’s overall financial capacity.
Timely collection and dissemination of relevant financial documents and various administrative materials in support of proposal development and/or funder requests.
Read and properly interpret funder requirements as they pertain to budgets, allowable expenses, and financial information, and as they pertain to selected administrative matters not handled by the program.
Establish systems to ensure ongoing compliance over the period of the grant, including access to and compliance with any information required in various funder portals.
Set up financial reporting systems, in collaboration with overall department standards, to track actual versus budgeted spending and communicate such to program leads as appropriate – via email or in person as needed.
Prepare special reports and analysis in anticipation of contract end date to ensure all funds are properly and timely utilized and to enable collaboration with the program team to address shortfalls or overages in spending.
Work directly with Accounts Payable to ensure that program expense coding is properly assigned to the appropriate funders, making allocation recommendations and responding to ad hoc questions.
Support the annual audit process by collecting relevant data and supporting various transactions (e.g., funder approval correspondence).
Attend relevant staff meetings to promote communication and execution of goals.
Complete special projects specific to the function of the department or as directed by the Grants and Contracts Manager.
Other duties as assigned within the scope of position expectations.