Senior Grants and Contracts Administrator

Plymouth Housing Group•Seattle, WA

5d•$88,462 - $98,779•Hybrid

About The Position

The Senior Grants and Contracts Administrator at Plymouth Housing plays a key role in managing a diverse portfolio of government grants totaling approximately $30M annually. This position ensures compliance, financial integrity, and effective coordination across departments to support Plymouth’s mission to end homelessness. The role partners closely with Finance, Program teams, and the Quality, Innovation and Health Team to manage grant lifecycles from application through reporting, while strengthening systems, processes, and organizational capacity.

Requirements

Builds trust and works respectfully with people from many backgrounds and lived experiences, contributing to safe, welcoming housing communities where residents experience dignity, choice, and belonging.
Uses self-awareness and humility to communicate effectively across differences, adapt approach, and treat people with fairness and respect.
Strong organizational and project management skills, with the ability to manage multiple grants, deadlines, and competing priorities.
Excellent written and verbal communication skills, including the ability to translate complex financial and regulatory information.
Strong analytical skills with a high level of attention to detail and accuracy.
Ability to build and maintain effective working relationships with internal teams and external partners.
Proficiency in Microsoft Office Suite and experience with grant management systems such as Agiloft, Zoom Grants, or similar platforms.
Ability to adapt to changing priorities and navigate complex compliance environments.
Minimum of 5 years of experience in nonprofit, public sector, or social services environments.
Minimum of 4 years of experience in grant management, including compliance and reporting.
Bachelor’s degree in Accounting, Public Administration, or a related field, or an equivalent combination of education and relevant experience.

Nice To Haves

Experience with government grants strongly preferred
Grant writing experience is a plus
Familiarity with Permanent Supportive Housing or similar programs preferred

Responsibilities

Lead grant application and renewal processes, coordinating across departments to ensure accuracy, compliance, and alignment with organizational goals.
Manage and oversee a large portfolio of government grants, ensuring adherence to all regulatory and contractual requirements.
Develop and maintain grant agreements and memorandums of understanding in partnership with program staff.
Coordinate audits and monitoring visits, including preparing documentation, responding to inquiries, and developing corrective action plans.
Conduct subrecipient monitoring and compliance reviews to ensure appropriate use of funds.
Oversee grant reporting, including narrative development, data accuracy, and timely submission of required documentation.
Create and maintain grant tracking systems and records in platforms such as Prophix, Agiloft, and Zoom Grants.
Review and approve grant invoices to ensure compliance, allowability, and alignment with available funding.
Track grant expenditures and support financial monitoring and analysis.
Provide oversight and support to the Grants Specialist, ensuring effective performance in data collection, compliance, and reporting.
Collaborate across departments to meet grant requirements and support program success.
Assist in developing and implementing grant management policies, procedures, and staff training.
Serve as backup for key grants and finance functions to ensure continuity of operations.