Senior Grants Administrator, Pre-Award - Office of Sponsored Programs (Remote Eligible)

UVA Health • Charlottesville, VA

3d • Hybrid

About The Position

The University of Virginia Office of Sponsored Programs (OSP) seeks a Senior Grants Administrator to join the Faculty Proposal Services team. Faculty Proposal Services operates as a shared service within central Pre-Award, providing dedicated, expert proposal preparation support to units/Schools at UVA. This position provides an option to work on-site, hybrid or fully remote, following the University's remote work guidelines.

Reporting to the Associate Director of Pre-Award, the Senior Grants Administrator works directly with faculty PIs to navigate the proposal preparation process, including the compilation of proposal documents and budgets as well as the review of compliance requirements. As a shared service model, delivering outstanding customer service, proactive communication, and meticulous attention to deadline-driven requirements is vital.

OSP's mission is to provide leadership in research administration, support the research endeavors of University faculty, ensure the responsible stewardship of research funding, and oversee the submission of proposals and the negotiation and acceptance of awards by the University according to State, University and sponsor regulations.

This is a restricted position with a planned term of 2yr, after which time continuation of employment will be contingent upon funding availability and satisfactory performance.

Requirements

• Bachelor's degree required. Four additional years of relevant experience may be accepted in lieu of degree.
• Five years of grant and contract experience.

Nice To Haves

• At least 5 (five) years relevant experience supporting pre-award grants and contracts in a higher education research administration environment.
• Certified Research Administrator (CRA) certification or similar.

Responsibilities

• Serve as a primary, dedicated pre-award partner, delivering consultative, highly responsive customer service to faculty and unit administrators.
• Manage the end-to-end grant submission process. Review complex Funding Opportunity Announcements (FOAs/RFAs/PAs), construct customized proposal checklists and submission timelines, and ensure all administrative milestones are met.
• Assist faculty with compiling, formatting, and reviewing administrative proposal components (e.g., biosketches, current and pending support, facilities and resources, letters of support, and subaward packages).
• Prepare, draft, and revise detailed proposal budgets and justifications in full alignment with sponsor guidelines, institutional policies, and fiscal standards.
• Complete administrative forms and upload finalized proposal packages into sponsor systems and UVA’s eRA system.
• Serve as a subject matter expert on research administration, ensuring compliance with state, Federal and University rules, regulations, policies and practices (such as FAR, Uniform Guidance, sponsor guidelines, etc.) and provide guidance to staff and faculty in understanding applicable policies and obligations.
• Review proposals to ensure compliance with University, State, and Sponsor guidelines.
• Facilitate pre-award post-submission requests, including Just-In-Time (JIT) documentation, PI transfers, pre-award spending approvals, and standard Research Performance Progress Reports (RPPRs) or non-competing continuations.
• Other duties may be assigned.

Benefits

• This is an exempt-level, benefited position.
• For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior