Senior Contracts and Grants Analyst - Pre Award (Remote)

University of California, Irvine•Irvine, CA

6d•Remote

About The Position

The Henry Samueli School of Engineering's (SSoE) Contracts and Grants Unit, named Engineering Research Management (ERM), provides quality assistance to faculty, researchers, and other academic personnel affiliated with the School to obtain (Pre-Award) and manage (Post-Award) sponsored awards that support research, training, and other scholarly activities. ERM ensures timely, accurate, and responsible stewardship of funds by carrying out these administrative activities within UC, UCI, Federal, State, and agency policies, procedures, and regulations. ERM (Pre-Award) staff assists with the submission of contract and grant (C&G) proposals from all prospective sponsors including but not limited to the Federal Government, Private Foundations, and For-Profit Entities. This position will have an opportunity to work remote at times, up to 5-days week, but must be flexible to come on to campus within a days’ notice for meetings, training and any other business needs on occasion each month.

Requirements

Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
Ability to manage significant volume of transactions.
Ability to perform complex financial analysis and customized reporting.
Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
Maintains current knowledge of compliance regulations in all areas of research administration.
Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
Demonstrated knowledge of effective grant funding processes, procedures and techniques.
Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor’s guidelines.
Bachelor's degree in related area and / or equivalent experience / training.
Must be able to provide proof of work authorization

Nice To Haves

UC experience managing multi-million-dollar research awards.
Experience working as part of a professional team and in maintaining confidentiality.
Ability to establish and maintain effective working relationships with staff, department heads, faculty and students of various social, cultural, economic and educational backgrounds.
Demonstrated organizational skills with a strong attention to detail and ability to prioritize assignments when faced with heavy workload and competing deadlines.
Experience administering research funding from the National Science Foundation, National Institutes of Health, Department of Defense and Department of Energy.
Demonstrated skill in understanding, interpreting and appropriate application of University of California Policies and Procedures as they relate to finance, contracts and grants, and sales and services activities, equipment management, and gift administration.
Proficient in the use of UC Campus financial systems, such as KR, KFS, UCPath, Pl Report, GEC and BAT functions.
3-5 yearsContract and Grant Management Pre- Award experience

Responsibilities

Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards, and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies.
Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.
Completes and approves transactions for signature by manager or another authorized institutional official.
Guides less experienced staff.
Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards.
Under the general supervision of the Contracts and Grants, Pre-Award Supervisor, the position is responsible for preparing complex proposal budgets and support documents that are required by proposal guidelines, coordinate proposal submissions provide guidance and counsel on complex research administration matters, including compliance regulations, to principal investigators and department administrators.
Participates in special projects and supports PIs budget preparations in broad number of funding opportunities.