Senior Grant Manager, Infectious Diseases

BMC Software•Boston, MA

1d•$83,000 - $120,500

About The Position

The Senior Grant Manager in Infectious Diseases oversees a complex portfolio of federally and non-federally sponsored domestic and international projects. The role manages grant budgets, expenses, and accounting matters, and provides substantial support to Principal Investigators to ensure grants follow established guidelines and remain within budget. The position also participates in funding identification and proposal development as needed and may provide other administrative or research support. The role leads fiscal operations for its portfolio, including account management, forecasting, reconciliations, reporting, closeouts, effort reporting, payroll allocations, personnel records, annual budgets, and pre- and post-award coordination. It works closely with Principal Investigators, department and division staff, Hospital and University departments, and external organizations. The position also provides direction and development to an administrative assistant and temporarily assigned staff, supports employee engagement and compliance, oversees onboarding, and coordinates administrative functions for the division or assigned portfolio. The position may be performed on campus, in a hybrid arrangement, or remotely. The schedule is 40 hours per week. A bachelor's degree in a related field and at least 10 years of related accounting, budget, and/or grant administration experience are required; a master's degree is preferred. The compensation range is $83,000–$120,500.

Requirements

Bachelor's degree in a related field; an appropriate combination of education, certifications, and/or relevant work experience may be considered.
At least 10 years of related experience in accounting, budgeting, and/or grant administration.
Knowledge of federal grants, programs, and Grants Administration policies and practices.
Knowledge of accounting principles.
Ability to work across multiple entities.
Ability to work independently and exercise independent judgment.
Ability to anticipate objections and plan appropriate responses.
Ability to perform and lead effectively in stressful situations and solve problems as they arise.
Exceptional organization, including the ability to manage multiple projects and programs, prioritize, and meet deadlines.
Proficiency with standard office software such as MS Word, Excel, and web browsers.
Proficiency with financial software and the ability to use multiple financial systems.
Excellent communication and interpersonal skills for effective interaction with a multilayered interdisciplinary team and outside contacts.
Ability to foster employee engagement within the team and divisions.
Dedication to teamwork and willingness to learn and share knowledge with staff.
Willingness to adapt and change processes and systems when necessary.

Nice To Haves

Master's degree.
Experience in healthcare, academic, or nonprofit settings.

Responsibilities

Manage income, contract, donor, and grant accounts, including deposits, balances, and expense authorizations.
Provide leadership and strategy for fiscal operations across programs and the portfolio.
Serve as the primary contact for post-award matters for Principal Investigators, including reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, and financial planning.
Track budgets, actuals, and projections using the internal forecast model and keep workbooks current.
Review and reconcile accounts to actual expenditures monthly and maintain the portfolio's master reconciliation workbook according to the RAF template.
Maintain centralized post-award files in accordance with RAF policies and procedures.
Manage account closeouts, ensuring funds are properly spent and allocated and unspent purchase orders are closed.
Manage effort reporting for BMC staff and BU faculty in the portfolio and other areas as needed.
Collaborate with Principal Investigators and staff to prepare budgets.
Generate and distribute reports as assigned and needed.
Coordinate with Department Administration, division staff, Grants Administration, Purchasing, Accounts Payable, Payroll, other Hospital and University departments, and external organizations to support an efficient post-award process.
Manage annual federal Space Surveys for Principal Investigators in the portfolio and other areas as needed.
Develop and monitor annual budgets for divisions and/or Principal Investigators and annual program budgets encompassing multiple Principal Investigators and funding sources.
Attend executive council meetings to review program budgets and projections.
Manage payroll information for staff and faculty, including pediatric faculty salary shuttles and Workday salary allocations.
Maintain centralized personnel files, including salary allocations and changes, SARFs, onboarding paperwork, and annual performance reviews.
Collaborate with Principal Investigators regarding employee hiring.
Orient and advise faculty, staff, students, interns, and fellows on financial policies and procedures, referring issues to appropriate parties as needed.
Assist RAF staff with post-award management for accounts outside the portfolio as needed.
Coordinate pre-award submissions in the assigned area, including budget creation and reporting requirements.
Direct and develop an administrative assistant and temporarily assigned staff through coaching, training-needs identification, assignment of progressively challenging projects, and career development support.
Monitor productivity and performance to identify strengths and training opportunities related to operational effectiveness.
Manage annual compliance requirements for BMC staff in the assigned work group or portfolio, including the PMP process with direct managers, health compliance, and training.
Support leadership and employee engagement for staff and faculty across programs and the portfolio.
Oversee onboarding of new employees in the assigned work group.
Oversee administrative functions for the division or assigned portfolio, coordinating with internal and external groups and managing facilities-related needs such as copiers, kitchens, space, keys, phone lists, and email distribution lists.
Assist in creating policy and procedure manuals for RAF.
Attend research administration, departmental administrator, BMC RSGA, and BU research meetings.