Senior Grant Administrator

Mass General Brigham•Boston, MA

1d•$115,721•Hybrid

About The Position

Mass General Brigham Incorporated Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary The Senior Grants Administrator provides full lifecycle research administration support across a complex portfolio of principal investigators (PIs). The role serves as a primary advisor to faculty on grant management, financial strategy, compliance, and operational execution. This position supports NIH, industry, foundation, and internal funding sources and operates within a hybrid work model. Senior Grants Administrator supporting complex multi-PI research portfolios Responsible for full lifecycle grant management and advanced Workday costing allocations (CAPAS). Hybrid role serving as key financial advisor and liaison across research, finance, and HR. Candidate experience is thoughtfully considered throughout the recruitment process, and we offer flexibility in salary based on qualifications and experience.

Requirements

Bachelor's Degree Related Field of Study required
5+ years of experience in research administration or grants management
Experience with pre-award and post-award processes
Experience managing NIH or other federally funded grants
Demonstrated financial management and budgeting experience

Nice To Haves

Experience in academic medical center environment
Experience with Workday and costing allocations
Experience with CAPAS or similar payroll allocation tools
Familiarity with UKG and/or Beeline systems
Certified Research Administrator (CRA)

Responsibilities

Develop and prepare grant proposals, budgets, and submission materials
Coordinate institutional review and submission processes
Ensure compliance with sponsor guidelines and submission requirements
Establish and manage research funds
Monitor budgets, expenditures, and financial performance
Perform financial forecasting and variance analysis
Prepare sponsor reports and deliverables
Manage costing allocations across multiple funding sources (grants, cost centers, internal funds)
Initiate and complete CAPAS transactions (retro costing, payroll adjustments)
Reconcile payroll expense to grant budgets and financial reports
Ensure alignment with Budgeted effort, sponsor allowability and institutional policy
Manage multiple PI portfolios across diverse funding mechanisms
Serve as primary financial and administrative contact
Advise on funding strategy, cost allocation, and resource planning
Ensure adherence to federal, sponsor, and institutional requirements
Monitor effort certification and salary cap compliance
Identify and escalate financial or compliance risks
Support payroll/time tracking alignment (UKG)
Assist with hiring and labor distribution planning
Coordinate contractor onboarding via Beeline
Align staffing with funding and portfolio needs
Partner with Research Management, Finance, HR, and Compliance
Serve as liaison between faculty and administrative teams
Support high-volume proposal cycles and operational priorities