Grant Administrator

Frederick County Government•Winchester Hall - Frederick, MD

4d•Hybrid

About The Position

Performs advanced professional work managing the full lifecycle of grants, including research, application development, award administration, financial oversight, compliance, and reporting. Identifies and evaluates funding opportunities aligned with organizational priorities and collaborates with internal departments and external partners to develop competitive grant applications. Oversees grant budgets, expenditures, and financial reporting to ensure compliance with federal, state, local, and grantor requirements. Monitors awarded grants to ensure adherence to legal, fiscal, and programmatic standards, and supports audits and reviews. Provides technical guidance on grant processes, compliance requirements, and best practices to staff and stakeholders. Serves as a liaison with funding agencies, government entities, and community partners to support successful grant-funded initiatives.

Requirements

Bachelor’s degree in accounting, business, finance, public administration or a related field.
Minimum of 5 years of experience in grant compliance, grant management, or a related field.
Ability to develop and maintain effective working relationships with co-workers, professional peers, volunteer personnel and the general public, as well as ability to effectively work as a team member and on individual assignment
Ability to effectively organize work, determine priorities (and reassess as needed), establish and monitor timelines, manage multiple projects simultaneously and complete assigned duties with minimal supervision
Advanced knowledge of relevant grant programs and related guidance such as OMB Uniform Guidance 2 CFR Part 200
Knowledge in basic accounting and/or grant management policies and procedures
Basic knowledge of mathematical principles
Skilled in the use of basic math
Skilled in budget development and monitoring
Skilled in the use of applicable computer programs and software (e.g. Microsoft Office, AdobePro, INFOR, OnBase)
Skill in evaluating and analyzing compliance requirements
Ability to organize work and prioritize tasks
Ability to manage grant budgets and allocations
Ability to prepare and comply with specific prior approvals
Ability to communicate effectively with others, written and verbal
Strong and effective spoken and written communication skills, including the ability to record information accurately and prepare technical reports

Nice To Haves

Grant Management work experience in a local government setting
Experience managing grant awards
Possession of current Certified Grants Management Specialist (CGMS) by the National Grants Management Association (NGMA)
Possession of Grants Management Certificate Program credentials

Responsibilities

Ensure compliance with all applicable grant requirements, including federal, state, local, and organizational regulations, as well as grantor terms and conditions
Maintain accurate records and tracking systems for all County-wide grant activities, expenditures, and performance metrics to support audits and reporting
Provide guidance and training to staff on grant processes, compliance requirements, and best practices
Coordinate with internal departments (e.g., Finance, Budget, Procurement, Legal) and external stakeholders to support grant development and administration of grant programs
Research, identify, and evaluate grant opportunities from federal, state, local, and private funding sources aligned with organizational priorities.
Coordinate and assist County divisions with the submission of competitive grant applications, including providing technical assistance to departments as needed
Assist with the administration of the full lifecycle of grant awards, including implementation, monitoring, and closeout activities
Develop, monitor, and reconcile grant budgets; track expenditures; and recommend budget adjustments to ensure fiscal integrity and compliance
Assist in preparations review, and submissions of required financial and programmatic reports to funding agencies in accordance with established deadlines
Analyze financial data, spending trends, and program outcomes to support forecasting, decision-making, and efficient use of funds
Support procurement activities related to grant-funded projects in accordance with applicable policies and approved budgets
Monitor grant-funded projects to ensure alignment with program goals, timelines, and funding requirements
Serve as a liaison with funding agencies, community partners, and other stakeholders; represent the organization in meetings and related activities
Assist with audits, monitoring reviews, and site visits by preparing documentation and responding to inquiries
Provide technical direction, training and centralized oversight with Grant Management systems and grant portals
Perform other related duties as required

Benefits

11 days of Vacation leave with increase after 2 years of employment
15 days of Sick leave with unlimited annual carryover
11 paid holidays, plus 2 additional floating holidays
Comprehensive Medical Insurance Plan options
Generous County Health Savings Account (HSA) contribution
Dental
Vision
Flexible Spending
Employee Health Center with no or low-cost primary and urgent care
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
County and Employee funded Defined Benefit Pension Plan
Vesting after 5 years of service
Additional service credit for eligible previous public service, military service, etc.
Employee Assistance Program
Employee Wellness Program
Generous Tuition Reimbursement Program
Deferred Compensation Plan
Legal Resources
Supplemental Life Insurance
Critical Illness
Accident
Hospital Indemnity Insurance
Lifetime Benefit with Long Term Care plan