Senior GME Program Admin

UF Health•Jacksonville, FL

1d•Onsite

About The Position

This senior level position will manage the Department's Graduate, Undergraduate and/or Continuing Medical Education programs. The position will report to the Division Administrator or Program Director. The principal type of work includes the implementation and maintenance of complex policies, procedures, fiduciary oversight and program administration at the University of Florida College of Medicine at Jacksonville. Regulatory, accreditation and operational components of Graduate Medical Education are essential components of this position. Departmental administrative responsibilities are included in this position, such as physician recruitment related activities for searches, credentials, promotion and tenure compliance with the administration office, along with licensure documentation.

Requirements

2 years GME management required
High School Diploma or GED required
Training Administrators of Graduate Medical Education (TAGME) required within 1 year

Nice To Haves

Bachelors Art/Science preferred

Responsibilities

Collaborates with the Division Administrator and/or Program Directors and University's Office of Educational Affairs (OEA) in assuring full compliance with the Accreditation Council for Graduate Medical Education (ACGME) Institutional Requirements and Program Requirements for all programs. Supervises/assists with development of strategies to achieve compliance. Develops and maintains data for ACGME's accreditation system (WebADS), Residency Review Committee site visits and Self-Study process.
Prepare and process Physician recruitment related activities for searches, staff appointments, credentials, promotion and tenure compliance with administration office. Ensures travel reimbursement/expenses for faculty are submitted in a timely fashion by support staff.
Performs all other duties as assigned by management within the department job scope.
Supervises all aspects of the educational programs, including didactic conferences, evaluations, duty hours, and appropriate policies and procedures relevant to the ACGME and University requirements. Collaborates with Division Administrator and/or Program Directors with annual program evaluation and reporting to ACGME. Monitors and ensures that residents/fellows have met institutional requirements for compliance, clinical applications and all other mandatory training activity.
Responsible for maintenance of resident and fellow personnel records, to include the coordination and maintenance of resident and fellow evaluations in accordance with ACGME requirements. Responsible for the maintenance of alumni data, including personnel files and verification of credentials
Responsible for fellowship and/or residency programs recruitment process utilizing the Electronic Residency Application Service (ERAS). Adheres to University policy on resident eligibility and selection and associated attestations. Collaborates with Division Administrator and Office of Educational Affairs in completing fellow personnel actions: new appointment, reappointments and courtesy appointments, resident and fellow terminations and clearance, and final letters of performance, in accordance with University policy
Sole responsibility for maintaining program database including schedules, rotation definitions, duty hours, procedure logging, conference attendance, milestone reviews and evaluations. Responsible for analyzing and preparing data for use by the Clinical Competency Committee and Program Director, for the purpose of determining ACGME Milestone progression, promotion, remediation and training completion
May be responsible for coordination of continuing medical education (CME) program, including procuring speakers, completion of regularly scheduled series application, and reporting of CME credits, following regulations and policies. Collaborate with telemedicine for delivery to multiple sites and maintenance of enduring materials website
Responsible for preparing check requests, updating and maintaining GME financial account. Oversees the coordination and documentation of all meetings concerning the Residency/Fellowship Program. Oversees leave requests, maintains leave audit according to university policy. Ensures data is maintained on all ECFMG, VISA information. Provides orientation materials and educational sessions to incoming residents and fellows. Initiates all affiliation agreements and program letters of agreement, in compliance with ACGME regulations.
Provide administrative support to the department with regard to operational and financial management. Maintains appropriate records, required documentation, and employee files, including physician credentials and licensure documentation.
Additional duties as assigned