Program Coordinator IV, GME

Sutter Health•Emeryville, CA

1d•Onsite

About The Position

Reporting to the Operations Manager, the Program Coordinator provides operational and project management support for scholarly activity and research initiatives across the Sutter Health Graduate Medical Education (GME) enterprise. This role supports residents, fellows, and faculty across more than 30 GME programs system wide by coordinating incoming scholarly and research projects that support high quality scholarly output, research productivity, and academic consistency, without direct program ownership, research oversight, or principal investigator responsibility. Serves as a centralized operational resource within the GME Office of Academic Support, providing coordination and administrative support for scholarly and research activities. Provides research administration support for scholarly activity, including coordination related to Institutional Review Board (IRB) processes, privacy and data use requirements, and institutional research workflows. Supports residents, fellows, faculty, and research teams by facilitating submission readiness, tracking approvals, maintaining required documentation, and coordinating communication with compliance and research administration offices. This role functions in a supportive and administrative capacity and does not include responsibility for regulatory determinations, IRB decision making, or compliance oversight. Provides ongoing operations support to ensure continuity, consistency, and efficiency of scholarly and research work efforts, particularly for initiatives that span multiple programs, service lines, or regions. Applies established project management tools and processes to support multiple concurrent scholarly projects with varying scopes, timelines, and complexity. Coordinates system wide academic and scholarly initiatives, including but not limited to GME Research Days, resident and fellow research forums, abstract review processes, and other scholarly dissemination activities. Ensures operational readiness, logistical coordination, and alignment with institutional policies and accreditation requirements. Supports leadership through status reporting, issue identification, and coordination support, contributing to the stability and effectiveness of project oriented academic work. This role functions in a supportive, facilitative, and operational capacity and does not include responsibility for research design, data analysis, funding decisions, or direct supervision of research personnel.

Requirements

Bachelor's degree in Administration, Health Administration, Public Health or related field, or equivalent experience
4 years recent relevant experience
Conceptual, analytical and negotiation skills
Skills in solving complex problems and developing actionable recommendations
Demonstrated leadership skills in order to manage large complex projects
Demonstrated ability in leading / facilitating teams
Customer service focus
Interpersonal skills and an ability to cultivate a network within sutter health to gain support from key stakeholders and gain trust and respect from senior leaders
High level of operational thinking and expertise with the ability to quickly analyze and understand healthcare operations
Detail oriented, self-directed and able to work autonomously
Ability to communicate complex concepts and ideas effectively to all levels within the organization
Ability to develop, create and deliver presentations to all levels within the bay area foundation
Demonstrated ability to continuously learn and improve understanding of project methodology and tools
Proficiency in spreadsheet, word processing, project management and presentation applications, preferably the microsoft suite
Verbal and written communication skills, including a high level of tact, diplomacy, and adaptability
Organizational skills with ability to handle multiple projects, multiple (and sometimes conflicting) priorities and adapt to a rapidly changing environment involving multiple stakeholders at various levels
Collaborative working style and ability to develop/sustain productive work relationships with key stakeholders and other project resources across all areas and levels of the organization

Responsibilities

Managing project intake and tracking
Coordinating timelines and deliverables
Facilitating communication among stakeholders
Maintaining documentation
Supporting research infrastructure needs in collaboration with Research Scientists, Data Analysts, faculty mentors, and program leadership
Coordination related to Institutional Review Board (IRB) processes, privacy and data use requirements, and institutional research workflows
Facilitating submission readiness, tracking approvals, maintaining required documentation, and coordinating communication with compliance and research administration offices
Ensuring continuity, consistency, and efficiency of scholarly and research work efforts
Applying established project management tools and processes to support multiple concurrent scholarly projects
Coordinating system wide academic and scholarly initiatives, including GME Research Days, resident and fellow research forums, abstract review processes, and other scholarly dissemination activities
Ensuring operational readiness, logistical coordination, and alignment with institutional policies and accreditation requirements
Supporting leadership through status reporting, issue identification, and coordination support