Senior Global Payroll Specialist

UL Solutions•Northbrook, IL

21h•Hybrid

About The Position

The Senior U.S. Payroll and Tax Specialist is responsible for managing and processing payroll for employees across the United States, ensuring accuracy, compliance, and timely delivery. This role requires in-depth knowledge of federal, state, and local payroll regulations, tax laws, and reporting requirements. The specialist will collaborate closely with HR, finance, and external vendors to resolve payroll issues, implement process improvements, and maintain confidential employee data. This is a full-time, hybrid (3 days on-site) position located at our Northbrook, IL office.

Requirements

Bachelor’s degree in Accounting, Finance, Human Resources, or related field.
5+ years of payroll experience with a focus on U.S. payroll processing.
Extensive experience with HR and payroll platforms and related software (such as Oracle HCM, ADP Celergo, Ceridian Dayforce, and Oracle Finance).
Strong knowledge of federal, state, and local payroll laws and tax regulations.
Excellent analytical, problem-solving, and communication skills.
Advanced global payroll SOX compliance experience.
Ability to work effectively in a fast-paced, dynamic environment, and manage multiple projects within different geographic regions simultaneously.
High level of integrity and commitment to maintaining confidentiality.
Proven ability to work effectively in a team-oriented environment.
Advanced proficiency in Excel.

Nice To Haves

Certified Payroll Professional (CPP) or equivalent certification preferred certification is highly preferred.

Responsibilities

Responsible for processing semi-monthly payrolls for U.S. employees, including hourly and salary staff, ensuring accuracy.
Maintain payroll records, including timesheets, salary adjustments, bonuses, and deductions.
Ensure compliance with U.S. (federal/state/local) tax laws, payroll regulations, and labor standards.
Prepare, reconcile, and file year-end employee tax forms (Forms 941, W-2s, and state reporting) and submit required government filings.
Research and resolve payroll tax notices, agency inquiries, employee questions, and tax discrepancies.
Perform payroll tax account reconciliations and validate tax balances, payments, deductions, and adjustments.
Review employee records for accuracy, including onboarding data, salary adjustments, and benefits deductions.
Collaborate with HR and Finance teams to ensure seamless integration of payroll data and resolve discrepancies.
Coordinate with external payroll vendors and government agencies as needed for audits, filings, or inquiries.
Support internal and external audits by providing necessary documentation and explanations.
Utilize HR and payroll systems to manage payroll, run reports, and ensure data integrity.
Respond to employee inquiries regarding payroll, benefits, and taxation, providing clear and accurate information.
Maintain payroll records and documentation in accordance with legal requirements and company policies.
Stay current with changes in payroll laws and regulations.
Assist with audits, reporting, and implementation of payroll system upgrades or process improvements.