Senior General Affairs Specialist

WNC Corporation•El Paso, TX

6d•Onsite

About The Position

The Senior General Affairs Specialist coordinates plant-site readiness and ongoing workplace and administrative services for an on-site role in El Paso. The position supports the launch of offices, meeting spaces, common areas, breakrooms, and administrative service points, coordinating equipment, suppliers, logistics, and readiness milestones with internal teams and the MIA project team. It works with Facilities, EHS, Security, and IT on matters requiring their specialist approval and reports risks to the HR Director and project team. The role manages day-to-day workplace services, employee and visitor logistics, general affairs assets, vendor performance, purchasing and budget tracking, and administrative procedures. It supports employee events, leadership visits, training, and site communications, and serves as a point of contact for administrative service concerns. The specialist also coordinates administrative standards with the Mexico team where practical, supports site-access logistics for relocated or visiting employees, and works with the Mobility and Relocation Supervisor on personal relocation matters. The position is based on-site in El Paso, with regular visits to offices, construction-transition areas, warehouse, and manufacturing spaces, subject to site safety procedures. Some early, late, or weekend work may be required during moves and launch activities. Periodic travel within the El Paso–Ciudad Juárez region and other North American locations may be required.

Requirements

At least five years of experience in general affairs, site administration, workplace services, facilities coordination, or related operations.
Demonstrated vendor coordination, contract administration, budget tracking, purchasing, and service problem-solving skills.
Ability to manage concurrent site-readiness milestones and work effectively with IT, Facilities, EHS, Security, Finance, and Procurement.
Proficiency with Microsoft 365 and practical tracking tools such as Excel, SharePoint, or Lists.
Clear communication in English.
Bachelor’s degree in Business Administration, Operations, or a related field, or equivalent relevant experience considered.

Nice To Haves

Experience supporting manufacturing, logistics, or a greenfield site launch.
Spanish proficiency.
Multinational or cross-cultural experience.
Bachelor’s degree in Business Administration, Operations, or a related field is preferred.

Responsibilities

Build and execute general affairs launch checklists for offices, meeting spaces, employee common areas, breakrooms, and administrative service points.
Coordinate furniture, signage, basic equipment, office supplies, breakroom services, visitor arrangements, and workplace moves against construction and occupancy milestones.
Track readiness dependencies, purchase requests, vendor mobilization, open issues, and completion dates; report risks to the HR Director and MIA project team.
Participate in site walkthroughs and turnover meetings, coordinating with Facilities, EHS, Security, and IT on services requiring specialist approval.
Coordinate daily workplace services, including cleaning, consumables, catering or cafeteria support, meeting logistics, parking, and approved transport needs.
Arrange desks, workstations, badges, and on-site logistics for starters, transfers, visitors, and leavers in partnership with HR Operations, Security, and IT.
Maintain inventory and controls for general affairs assets, furniture, keys, supplies, and vendor-owned equipment; coordinate lawful disposal or recycling.
Support employee events, leadership visits, training-room readiness, and site communications logistics with Communications and HR.
Respond to administrative service concerns and route Facilities, IT, Security, or EHS incidents to the appropriate owner.
Source and compare proposals through Procurement, support contract scope and renewal reviews, and monitor vendor service levels and issue resolution.
Track approved general affairs budgets, purchase orders, invoices, payments, and savings opportunities with Finance and Procurement.
Create procedures and service records for requests, supplier escalations, asset accountability, and business continuity.
Ensure administrative processes follow company policies, confidentiality expectations, records practices, and applicable local requirements.
Coordinate common administrative standards with the Mexico team where practical while respecting U.S. and Mexican legal and operating differences.
Support arrival and site-access logistics for relocated or visiting employees; coordinate personal relocation matters with the Mobility and Relocation Supervisor.
Use service tickets, checklists, and operational dashboards to improve response times, vendor quality, and employee experience.
Coordinate approved general affairs activities and vendors and resolve routine administrative issues within assigned limits.
Recommend vendors, service levels, process improvements, purchases, and budget actions through authorized approval channels.
Escalate life-safety, construction, building systems, IT security, immigration, or employment matters to the designated accountable function.