Senior General Affairs Specialist

Wistron NeWeb Corporation•El Paso, TX

4d•Onsite

About The Position

The Senior General Affairs Specialist coordinates general affairs and workplace services for an El Paso site, including plant setup and launch readiness. The role builds and executes readiness checklists; coordinates furnishings, equipment, supplies, vendors, visitor arrangements, and workplace moves; tracks dependencies and completion dates; and reports risks to the HR Director and MIA project team. The specialist participates in site walkthroughs and turnover meetings and works with Facilities, EHS, Security, and IT on matters requiring their approvals. The position coordinates daily office services and employee logistics, maintains general affairs asset and inventory controls, supports events and site communications, and responds to administrative service concerns. It also supports vendor sourcing and service-level monitoring, contract and renewal reviews, budget and purchasing tracking, invoices, administrative procedures, and compliance with company policies and local requirements. The specialist coordinates common administrative standards with the Mexico team where practical, supports site access and arrival logistics for relocated or visiting employees, and works with the Mobility and Relocation Supervisor on personal relocation matters. The role uses tickets, checklists, and dashboards to improve service and employee experience. It is based on-site in El Paso, with visits to offices, construction-transition areas, warehouse, and manufacturing spaces. Early, late, or weekend work may occur during moves and launch activities, and periodic regional or North American travel may be required.

Requirements

Five or more years of experience in general affairs, site administration, workplace services, facilities coordination, or related operations.
Demonstrated vendor coordination, contract administration, budget tracking, purchasing, and service problem-solving skills.
Ability to manage concurrent site-readiness milestones and work effectively with IT, Facilities, EHS, Security, Finance, and Procurement.
Proficiency with Microsoft 365 and practical tracking tools such as Excel, SharePoint, Lists, or similar.
Clear communication in English.
Bachelor’s degree in Business Administration, Operations, or a related field preferred; equivalent relevant experience is considered.
Work on-site in El Paso and comply with site safety procedures.
Some early, late, or weekend work during moves and launch activities may be required.
Periodic travel within the El Paso–Ciudad Juárez region and other North American locations may be required.

Nice To Haves

Experience supporting manufacturing, logistics, or a greenfield site launch.
Spanish proficiency.
Multinational or cross-cultural experience.
Bachelor’s degree in Business Administration, Operations, or a related field.

Responsibilities

Build and execute the general affairs launch checklist for offices, meeting spaces, employee common areas, breakrooms, and administrative service points.
Coordinate furniture, signage, basic equipment, office supplies, breakroom services, visitor arrangements, and workplace moves against construction and occupancy milestones.
Track readiness dependencies, purchase requests, vendor mobilization, open issues, and completion dates; report risks to the HR Director and MIA project team.
Participate in site walkthroughs and turnover meetings; coordinate with Facilities, EHS, Security, and IT on services requiring specialist approvals.
Coordinate daily workplace services, including cleaning, consumables, catering or cafeteria support, meeting logistics, parking, and approved transport needs.
Arrange desks, workstations, badges, and on-site logistics for starters, transfers, visitors, and leavers in partnership with HR Operations, Security, and IT.
Maintain inventory and controls for general affairs assets, furniture, keys, supplies, and vendor-owned equipment; coordinate lawful disposal or recycling.
Support employee events, leadership visits, training-room readiness, and site communications logistics with Communications and HR.
Respond to administrative service concerns and route Facilities, IT, Security, or EHS incidents to the appropriate owner.
Source and compare proposals through Procurement, support contract scope and renewal reviews, and monitor vendor service levels and issue resolution.
Track approved general affairs budgets, purchase orders, invoices, payments, and savings opportunities with Finance and Procurement.
Create procedures and service records for requests, supplier escalations, asset accountability, and business continuity.
Ensure administrative processes follow company policies, confidentiality expectations, records practices, and applicable local requirements.
Coordinate common administrative standards with the Mexico team while respecting U.S. and Mexican legal and operating differences.
Support arrival and site access logistics for relocated or visiting employees and coordinate personal relocation matters with the Mobility and Relocation Supervisor.
Use service tickets, checklists, and operational dashboards to improve response times, vendor quality, and employee experience.
Coordinate approved general affairs activities and vendors and resolve routine administrative issues within assigned limits.
Recommend vendors, service levels, process improvements, purchases, and budget actions through authorized approval channels.
Escalate life-safety, construction, building systems, IT security, immigration, or employment matters to the designated accountable function.
Travel periodically within the El Paso–Ciudad Juárez region and other North American locations as required.