Senior Finance and Accounting Manager

Kamaka Air • Honolulu, HI

4d • Onsite

About The Position

This role is responsible for daily accounting operations and transaction integrity, including owning daily transaction processing in QuickBooks Online (AR invoicing, AP entry, receipts, deposits, and expense postings). The position also involves counting, reconciling, and depositing daily cash collections, reconciling booking and transaction data to QBO, and maintaining QBO data integrity. The manager will prepare recurring operational finance reports and execute the operational close checklist with the Director and remote Controller, driving a monthly close within 10 business days or fewer. Responsibilities include managing AR aging, AP aging, payment runs, vendor relationships, and providing weekly inputs to the rolling 13-week cash forecast. The role administers the Ramp expense/receipt platform, owns the finance SOP library, and enforces internal controls. Additionally, the Senior Finance and Accounting Manager will supervise, train, and develop the Accounting Assistant, and serve as the on-site liaison between Finance and Operations. Support for payroll processing and payroll tax compliance is also included.

Requirements

• 5+ years of progressive accounting experience, including ownership of transactional accounting (AR/AP, reconciliations, deposits) and month-end close execution.
• Demonstrated proficiency with QuickBooks Online and modern expense-management platforms (Ramp, Expensify, or similar); experience reconciling an operational booking/reservation system (e.g., Takeflite) to the general ledger a strong plus.
• Supervisory experience, or clear readiness to lead and develop accounting staff.
• Strong working knowledge of GAAP, internal controls, and documentation discipline; able to write and maintain SOPs.
• Excellent Excel skills; organized, deadline-driven, and comfortable working with a remote Controller across time zones.

Nice To Haves

• Bachelor’s degree in accounting or finance; CPA, CMA, or MBA a plus.
• Aviation, logistics, transportation, or other asset-intensive industry experience.
• Experience in a lean, private-equity-owned environment with audit-readiness expectations.
• Payroll processing and multi-state or Hawaii payroll tax exposure.

Responsibilities

• Own daily transaction processing in QuickBooks Online: AR invoicing, AP entry, receipts, deposits, and expense postings — performed directly or delegated to the Accounting Assistant.
• Count, reconcile, and deposit daily cash collections from the front desk; reconcile booking and transaction data to cash and check receipts.
• Reconcile Takeflite booking, charter billing, and revenue data to QBO — booking-to-cash tied out on a standard cadence, with invoicing discrepancies identified and resolved at the source.
• Maintain QBO data integrity — clean mappings, current reconciliations, and documentation standards that keep the company audit-ready.
• Prepare recurring operational finance reports, including monthly landing reports and unit-economics support (cost per block hour) for leadership decisions.
• Execute the operational close checklist with the Director and remote Controller: accruals support, reconciliations, and supporting schedules delivered on the close calendar.
• Drive the company standard of a monthly close in 10 business days or fewer (steady state: 5), with zero material post-close adjustments.
• Investigate and document variances; support the monthly variance memo and budget-vs-actual reporting to the CEO.
• Drive timely billing and collections; actively manage AR aging to DSO targets and escalate collection risks early.
• Manage AP aging, payment runs, and vendor relationships within approval limits and cash management rules set by the Director.
• Provide weekly inputs to the rolling 13-week cash forecast; track forecast-vs-actual on assigned lines.
• Administer the Ramp expense/receipt platform: card programs, receipt enforcement, QBO mapping, and monthly reconciliation baked into the close.
• Own the finance SOP library: keep close, AP, AR, cash handling, and expense SOPs current, adopted, and trained — fix broken processes before documenting them.
• Enforce internal controls, approval limits, and segregation of duties; flag exceptions to the Director immediately.
• Supervise, train, and develop the Accounting Assistant; set priorities, review work, and build bench depth in transactional accounting.
• Serve as the on-site liaison between Finance and Operations — supporting front desk intake, charter billing questions, and operational spend decisions.
• Support payroll processing and payroll tax compliance in coordination with the Director and payroll provider.
• Direct supervision of the Accounting Assistant, including scheduling, work assignment, training, and performance feedback.
• Functional oversight of front-desk cash handling and finance-related intake processes.

Benefits

• group health coverage
• paid time off
• holidays
• discretionary annual performance bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Senior