Senior Fellowships & Endowment Coordinator

University of Texas at Austin

1d•Onsite

About The Position

The Senior Fellowships and Endowment Coordinator serves as the lead administrator for the school’s fellowship and scholarship programs and coordinates the financial stewardship, compliance, budgeting, reporting, and strategic use of endowment funds. The position manages the full lifecycle of student funding, from outreach and application administration through award processing, reconciliation, analysis, and reporting. This role also ensures endowment activity is consistent with donor criteria, university requirements and supports leadership decision-making.

Requirements

Bachelor's degree and at least five years of related experience demonstrating progressively responsible work in higher education administration, fellowships, scholarships, student funding, endowments, financial administration, donor-funded programs, or a related area.
Experience managing complex records, budgets, reconciliations, databases, reporting systems, and business processes.
Experience interpreting and applying institutional policies, financial requirements, program criteria, or donor restrictions.
Demonstrated analytical, organizational, project management, problem-solving, and customer-service skills.
Excellent written, verbal, and interpersonal communication skills.
Advanced proficiency with Microsoft Excel and working proficiency with Word, PowerPoint, Outlook, and related administrative systems.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Master's degree with 3 years of experience in a higher education environment administering graduate or undergraduate fellowship and scholarship programs.
Experience with endowment administration, donor agreements, financial stewardship, compliance monitoring, and donor reporting.
Experience with LASSO, student information systems, financial systems, scholarship platforms, reporting tools, or related technologies.
Experience with budget planning, forecasting, enrollment or yield analysis, dashboards, and executive-level reporting.
Experience collaborating with development, donor relations, financial aid, student accounts, academic units, and central business offices.

Responsibilities

Serve as the primary point of contact for fellowship and scholarship programs. Manage application cycles, eligibility reviews, award recommendations, exceptions, and funding decisions.
Process and track fellowship and scholarship awards and acceptance agreements, modifications, tuition payments, stipend and internship awards through university systems.
Maintain accurate program records and coordinate award administration with academic programs, centers, and university office.
Develop annual and multi-year fellowship and scholarship strategies that advance enrollment, yield, student success, and stewardship goals.
Track and analyze admissions, enrollment, award, expenditure, commitment, and utilization data to inform funding models, award recommendations, budget projections, and forecasts.
Create dashboards, executive summaries, and reports, and reconcile funding activity across sources to improve resource allocation, reporting accuracy, and program effectiveness.
Coordinate with students, donors, Donor Relations, Financial Aid, Texas One Stop, Tuition Billing, academic units, and external partners.
Prepare and maintain endowment financial records, including activity worksheets, distribution budgets, projections, reconciliations, and reports.
Monitor balances, commitments, expenditures, transfers, reserve accounts, pending designations, and fund utilization across faculty, scholarship, and programmatic endowments.
Review transactions and supporting endowment documentation for accuracy and provide timely financial reporting to leadership and university partners.
Monitor endowment activity for consistency with donor criteria, intent and university requirements.
Collaborate with development/donor relations, academic units, and central university offices to resolve compliance questions and support stewardship obligations.
Maintain endowment agreements, commitment records, appointment documentation, and related institutional records.
Coordinate annual endowment and donor reporting and respond to requests for endowment information.
Other duties as assigned.