Senior Facilities Maintenance Supervisor

Los Angeles County Metropolitan Transportation Authority • Los Angeles, CA

12d • Onsite

About The Position

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. This role performs direct contract oversight and ensures contract compliance for outsourced services of combined labor and materials, required to maintain Metro’s facilities and Rights-Of-Way (ROWs). Jobs in this classification are assigned exclusively to the Operations Facilities Contracted Maintenance Services (FCM) Department, with exclusive responsibilities for overseeing complex contracted maintenance services.

Requirements

• A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis.
• Bachelor's Degree in Engineering, Public Administration, Business, or a related field
• Three years of relevant supervisory experience in contracts management and budget administration of construction and/or maintenance contracts in the following areas facilities operations, track, signal, or traction maintenance, or rail engineering
• Valid California Class C Driver License
• 24 hour on-call
• Knowledge of theories, principles, and practices of project and contract management and business financial best practices
• Knowledge of financial and mathematical analysis, and statistical research
• Knowledge of computer applications; advanced knowledge of MS Office and the ability to excel in utilizing other computer applications in support of contracted maintenance services such as FIS, B2G Now, M3, EAMS and CIMS applications
• Knowledge of basic engineering
• Knowledge of contract maintenance management procedures
• Knowledge of applicable local, state, and federal laws, rules, and regulations relating to safety requirements and procedures, including HAZMAT (Hazardous Materials) and Storm Water Pollution Act
• Knowledge of principles of supervision
• Knowledge of Maintenance Information Systems
• Skill in performing supervision and oversight for complex contracts
• Skill in planning, organizing, and monitoring the work of contractors in maintaining and repairing facilities and related systems
• Skill in acquiring and analyzing information and resources, identifying problems, and recommending solutions related to contracted maintenance services and in support of Metro's goals
• Skill in exercising sound judgment and creativity in making decisions
• Skill in communicating effectively orally and in writing
• Skill in interacting professionally with various levels of Metro employees and outside representatives
• Ability to understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Ability to recommend action plans, report on progress, review and comment on contract required documents, and respond to requests from management
• Ability to compile, analyze, and interpret complex data
• Ability to determine strategies to achieve goals
• Ability to prepare comprehensive reports and correspondence
• Ability to supervise internal or external subordinate staff
• Ability to manage workforce in a cost-effective manner
• Ability to read, write, speak, and understand English

Nice To Haves

• Depending on assignment may be required to climb up to 50 feet

Responsibilities

• Supervises the activities of FCM contractors and technical personnel, internal or external, engaged in the performance and delivery of contracted maintenance services
• Oversees various aspects of the service contracts which includes development, review and update of contract documents, research, analysis, finances, technical knowledge, schedules, budget compliance, planning, and reporting with strong attention to detail
• Works closely with Vendor/Contract Management (V/CM) to initiate and coordinate all procurement actions to ensure timely execution and service continuity
• Prepares requisitions, detailed statement of work packages, cost estimates, and justifications for procurement of goods or services
• Collaborates and coordinates efforts with V/CM to develop and review evaluation criteria and minimum qualifications; present scope overview during readiness review, pre-bid and kickoff meetings; review bids and proposals; participate in contractor selection process; conduct detailed review and analysis of bids/proposals submitted and prepare technical evaluations
• Works closely with Procurement, Real Estate, Third Party Administrators, Engineering, and other Metro departments as well as various other public agencies to identify maintenance needs and responsibilities and provide comments on project drawings, plans, and specifications
• Conducts job walks for system expansion capital projects, develops punch list items for acceptance, and follows-up with project teams to ensure all items are corrected
• Communicates effectively with the general public responding to inquiries and resolving maintenance issues
• Conducts site visits and attends regular meetings to assesses contractor’s maintenance services to ensure appropriate progress, work methods and to evaluate quality, completeness, and compliance with contract requirements
• Supervises activities associated with Memorandum of Understandings (MOUs); coordinates work with various stakeholders and ensures compliance with MOU requirements
• Coordinates facilities and ROWs homeless encampment cleanup activities with the support of Metro’s system security and law enforcement
• Reviews and maintains or manages the maintenance of records; prepares weekly and monthly activity reports
• Develops and maintains comprehensive contracts, reports, standard operating procedures, spreadsheets, and correspondence, and keeps up-to-date documents and filing systems electronically and in hard copies
• Develops annual department and contract budgets; ensures expenditures are in accordance with contract requirements and Board approved authority, and that contracts and projects are completed on-time within approved budget
• Partners with Risk Management to inspect, investigate and document incidents related to contracted maintenance services; represents Metro in court cases and supplies expert testimonies related to contracted maintenance services
• Utilizes a computer-based information system to submit requisitions along with complete bid packages, process work orders, incidents, timesheets, material requests, and performs other related tasks
• Accounts for subordinate and personal compliance with all of Metro's safety rules, polices, and procedures
• May be required to perform other related job duties

Benefits

• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

What This Job Offers

• Job Type: Full-time
• Career Level: Senior