Senior Facilities Coordinator

Caris Life Sciences • Phoenix, AZ

5d • Onsite

About The Position

The Sr. Facilities Coordinator plays a critical role in ensuring the efficient, reliable, and compliant operation of both hard and soft facility services across the organization. This position is responsible for overseeing facility and equipment maintenance while also managing essential soft services such as janitorial, landscaping, security, and other support functions to maintain a safe, clean, and well-functioning environment.

In addition to service oversight, the Sr. Facilities Coordinator serves as a central scheduler and planner, responsible for developing, coordinating, and maintaining detailed maintenance and service schedules. This includes planning preventive and corrective maintenance activities, aligning vendor availability with operational needs, and minimizing disruptions to daily operations. Through proactive scheduling and resource planning, the role ensures timely service delivery, optimized workforce utilization, and effective prioritization of tasks.

The Sr. Facilities Coordinator also manages service-level agreements, budgets, and vendor performance to ensure cost-effective, high-quality service delivery. By creating structured work plans, tracking performance metrics, and continuously evaluating vendor relationships, the role balances operational requirements with financial objectives. Through streamlined workflows, data-driven planning, and effective coordination, the Sr. Facilities Coordinator supports operational excellence and delivers a consistently positive experience for all stakeholders.

Requirements

• High School diploma or GED
• 7+ years of experience as a maintenance planner/scheduler working within an industrial maintenance complex, manufacturing/distribution industries, or related field.
• Subject matter expert (SME) level knowledge of CMMS use.
• 7+ year(s) implementing service agreements, requisition creation and management, and procurement and financial tasks.
• Proficiency in planning, scheduling, budgeting, risk management, and resource allocation. Candidates should possess excellent organizational skills, building collaborative relationships with internal customers and external vendors.
• Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use.

Nice To Haves

• Bachelor of Science (B.S.) Degree in Operations Management and or a Business discipline.
• Six Sigma Green belt or higher
• 10+ years experience as a maintenance planner and vendor management

Responsibilities

• Coordinate, schedule, and monitor soft services including janitorial, landscaping, pest control, food services, and other support functions to ensure consistent regulated compliance with service-level agreements (SLAs), organizational standards, and operational requirements.
• Serve as the facilities scheduler and planner by developing, maintaining, and optimizing preventive and corrective maintenance schedules for facilities and equipment, ensuring timely execution while minimizing operational disruptions.
• Assist in the development, tracking, and management of facilities budgets by monitoring expenditures, approving completed services in Oracle, and implementing effective cost-control measures to support financial objectives.
• Oversee vendor and contractor performance to ensure adherence to quality standards, safety protocols, and applicable regulatory and compliance requirements.
• Establish, review, enforce, and continuously improve SLAs for all outsourced services, ensuring performance benchmarks, response times, and service delivery expectations are consistently met.
• Monitor and manage work order progress by tracking maintenance activities from initiation through completion, ensuring accurate documentation, efficient execution, and timely resolution of delays or issues.
• Maintain comprehensive and up-to-date maintenance records, including work orders, equipment histories, and parts usage, to support audits, reporting, and long-term asset planning.
• Manage contracts and vendor engagements by obtaining competitive quotes, negotiating service-level agreements, and securing favorable terms. Coordinate closely with onsite procurement and facilities management teams to ensure contract compliance, proper execution, and timely renewals.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED