Senior Executive Operations Coordinator

FEDERAL MANAGEMENT PARTNERS LLC•Bethesda, MD

6d•$80,000 - $95,000•Onsite

About The Position

We are seeking experienced Senior Executive Operations Coordinators to provide high-level operational and executive contractor support to senior leadership at the National Institutes of Health (NIH) in Bethesda, Maryland. These are onsite positions supporting a dynamic executive environment where professionalism, discretion, responsiveness, and exceptional communication skills are essential. The ideal candidate is organized, proactive, service-oriented, and comfortable interacting with senior executives, scientific leaders, government officials, and external stakeholders. They anticipate needs, solve problems independently, and maintain composure when priorities shift unexpectedly.

Requirements

Must be a US citizen
5+ years of executive support, senior administrative support, office operations, or related experience.
Demonstrated experience supporting senior leaders, executives, or high-level stakeholders.
Exceptional written and verbal communication skills.
Outstanding organizational skills and attention to detail.
Proven ability to manage multiple priorities in a fast-paced environment.
Strong judgment, professionalism, and discretion.
Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other Microsoft 365 tools.
Ability to work independently while contributing as part of a collaborative team.
Ability and desire to work onsite full-time at the NIH campus in Bethesda, Maryland.

Nice To Haves

Experience supporting C-suite or senior government executives.
Experience within NIH, HHS, other federal agencies, research organizations, academic institutions, or complex mission-driven environments.
Experience coordinating domestic and international executive travel.
Familiarity with federal administrative or travel processes.
Bachelor's degree or equivalent professional experience.

Responsibilities

Manage complex executive calendars, schedules, meetings, and leadership priorities.
Coordinate and prepare briefing materials, presentations, correspondence, and meeting documentation.
Track action items, deadlines, commitments, and operational deliverables.
Serve as a trusted liaison between senior leadership and internal and external stakeholders.
Coordinate leadership meetings, events, executive briefings, and special projects.
Maintain accurate records and manage sensitive and confidential information with discretion.
Support strategic planning initiatives and cross-organizational coordination efforts.
Identify and resolve scheduling, logistical, and operational challenges before they become issues.
Help improve office workflows, organizational processes, and operational effectiveness.
Provide exceptional customer service and executive support in a high-visibility environment.
Manage complex domestic and international travel arrangements.
Develop and adjust detailed travel itineraries.
Coordinate passports, visas, lodging, transportation, registrations, and travel documentation.
Manage travel authorizations, vouchers, expense reconciliation, and related administrative requirements.
Respond to last-minute travel changes, cancellations, disruptions, and executive scheduling conflicts with professionalism and urgency.
Work within federal travel systems and policies, including Concur or similar travel management platforms.