Executive Sales Operations Coordinator

FRC•Vienna, VA

2d•$58,000 - $62,000•Hybrid

About The Position

The Executive Sales Operations Coordinator serves as a trusted business partner to executive leadership, providing administrative, operational, and project coordination support across executive operations, business development, proposal management, sales operations, and customer engagement. The Executive Sales Operations Coordinator ensures the efficient execution of strategic priorities by coordinating executive schedules, meetings, travel, reports, proposals, business documentation, and cross-functional initiatives.

Requirements

High school diploma or equivalent required
Two or more years of experience in executive support, administrative coordination, project coordination, office management, or business operations
Exceptional organization, planning, and time management skills
Excellent written and verbal communication skills
Strong proficiency preparing reports, presentations, spreadsheets, and business documents
Ability to manage confidential information with discretion and professional
Experience coordinating executive calendars, meetings, and travel
Ability to work independently while collaborating effectively across departments
Proficiency with Microsoft Office and Adobe Acrobat
Experience using or the ability to quickly learn CRM platforms (Ex. Salesforce or HubSpot)
Must be a U.S. Citizen with the ability to obtain and maintain a U.S. Government Top Secret Security Clearance

Nice To Haves

Associate degree, professional certification, or relevant experience preferred
Experience supporting executive leadership
Experience within Federal Government contracting or professional services
Familiarity with proposal coordination, or business development processes
Experience using Salesforce, HubSpot, SharePoint, Microsoft Teams, or document management platforms
Demonstrated ability to improve administrative processes and workflows
Bachelor's degree in Business, Marketing, Communications, or a related field with 5+ years of professional sales or business development experience, including 2+ years of leadership experience; or Associate degree with 7+ years of progressively responsible sales experience, including leadership responsibilities; or An equivalent combination of education, training, and experience demonstrating the knowledge and skills necessary to successfully perform the essential functions of the position

Responsibilities

Manage executive calendars, priorities, meetings, travel, and daily administrative operations
Prepare executive reports, dashboards, presentations, spreadsheets, and briefing materials
Coordinate executive approvals, signatures, action items, and follow up activities
Support confidential strategic initiatives and executive level projects
Organize leadership meetings and maintain executive documents
Coordinate activities across Sales, Business Development, Capture, Proposal Management, Contracts, Finance, Operations, and Executive Leadership
Maintain CRM data integrity, opportunity tracking, forecasting, pipeline reporting, and executive dashboards
Monitor procurement portals, customer communications, solicitation amendments, and business opportunity updates
Assist leadership with sales reporting, forecasting, and operational analytics
Coordinate proposal schedules, compliance reviews, document collection approvals, and submission activities
Maintain proposal libraries, resumes, certifications, pricing files, and contract documentation
Support RFIs, Sources Sought responses, RFQs, RFPs, contract awards, modifications, and transition activities
Ensure documentation is organized, version controlled, and submission ready
Draft, edit, proofread, and format executive correspondence, presentations, reports, and meeting summaries
Coordinate communications with customers, OEM partners, subcontractors, vendors, and internal teams
Foster productive working relationships across departments while maintaining professionalism and confidentiality
Coordinate customer meetings, executive meetings, Microsoft Teams sessions, conferences, demonstrations, and company events
Arrange travel logistics including airfare, lodging, rental vehicles, registrations, itineraries, and expense reporting
Prepare agendas, meeting minutes, decision logs, and action trackers while ensuring timely follow up
Maintain organized electronic filing systems and operational records
Recommend workflow improvements that enhance efficiency, collaboration, and document quality
Demonstrate initiative, professionalism, adaptability, and attention to detail while supporting evolving business priorities
Perform additional duties and special projects as assigned.