Senior Executive Office Administrator

Boeing•Auburn, WA

1d•Onsite

About The Position

The Boeing Company Boeing Commercial Airplanes Fabrication division is hiring an Executive Office Administrator to provide support to the Fabrication VPGM and other executives. This role is crucial for ensuring the efficient operation of the executive office through exceptional coordination, communication, discretion, and attention to detail. The Executive Office Administrator acts as a trusted partner to leadership, managing daily administrative needs, supporting strategic priorities, and facilitating effective communication across the organization.

Requirements

Excellent organization, time management, and attention to detail
Highly proficient with Microsoft Office Suite and calendar/email platforms
Experience supporting C-level executives or senior leadership
Familiarity with project coordination and office management

Nice To Haves

Experience in administrative or executive support experience
Experience using Concur and proficient in setting up travel and expense management
Associate’s or bachelor’s degree preferred
Strong written and verbal communication skills
Ability to maintain confidentiality and exercise sound judgment
Strong problem-solving skills and ability to work independently
Ability to adapt to changing priorities and deadlines

Responsibilities

Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
Collects and compiles data to provide visibility of status for traveler's review and/or signature.
Creates, edits and maintains electronic and written communication.
Tracks and maintains information relative to department and business operations.
Verbally communicates a wide variety of information to multiple audiences.
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
Prioritizes and schedules management-level employee time and availability for efficient use of time.
Tracks and maintains designated conference room schedules for availability and efficient use of resources.
Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
Orders and maintains office supplies.
Plans and implements logistics for senior executive level internal and external events.
Provides guidance to less experienced employees.
Works under minimal supervision.