Senior Executive Administrator

Renesas Electronics•Chandler, AZ

9d•Hybrid

About The Position

We are looking for an exceptional Senior Executive Administrator to partner with our VP/Director — someone who operates well beyond traditional EA responsibilities. You will serve as a force multiplier, combining top-tier organizational skills with a proactive drive to learn, automate, and solve. This role is designed to grow into a Chief of Staff position for the right candidate. If you are naturally curious, embrace emerging tools, communicate with confidence at all levels, and want to shape strategy as much as execute it — this role was built for you.

Requirements

5+ years of experience supporting a senior executive in a fast-paced environment
Demonstrated experience using AI tools and building automations (not just familiarity — evidence of shipped solutions)
Outstanding written and verbal communication; comfort engaging VP and C-level audiences
Exceptional judgment, prioritization, and ability to act with limited information
Strong research skills with ability to distill complexity into clear executive outputs
Proactive and self-directed; you find problems before they are assigned to you

Nice To Haves

Experience in a Chief of Staff, operations, or strategy role
Familiarity with project management frameworks (Agile, OKRs, etc.)
Background in consulting, high-growth startup, or similar high-output environments
Proficiency with tools such as Notion, Asana, Slack, HubSpot, or equivalent platforms

Responsibilities

Manage complex, multi-timezone calendars and proactively protect executive focus time
Prepare briefings, pre-reads, and follow-up summaries for all key meetings
Draft, edit, and send communications on behalf of the executive
Coordinate travel, logistics, and agendas with precision and contingency planning
Handle confidential information with absolute discretion
Research, evaluate, and implement AI tools, workflow automations, and productivity systems
Continuously identify manual or repetitive tasks that can be automated
Build and iterate on internal processes using tools such as Zapier, Make, Notion, or similar
Stay current on emerging technology and bring forward actionable recommendations
Create documentation and training materials to embed new systems across the team
Act as a trusted liaison between the executive and internal/external stakeholders
Manage relationships with key contacts, partners, and leadership across the organization
Triage inbound communications, flag priorities, and draft responses
Represent the executive with professionalism and appropriate authority
Prepare materials for board updates, executive reviews, and all-hands presentations
Conduct in-depth research on markets, competitors, partners, and internal performance
Synthesize information into clear, decision-ready briefs and recommendations
Track key initiatives and OKRs, flagging risks and progress to the executive
Support quarterly and annual planning cycles with data gathering and coordination
Own special projects end-to-end with minimal direction
Ownership of executive team rhythms (weekly syncs, QBRs, offsites)
Cross-functional project leadership and accountability tracking
Strategic initiative ownership, from scoping through execution
Acting as an operational extension of the executive in meetings and decisions
Building and managing a small operations function as the team grows