Senior Executive Management Assistant 13

State of Michigan•Lansing, MI

5d•Hybrid

About The Position

Employees in this job are part of the Senior Executive Management Assistant Service (SEMAS) authorized and defined by Civil Service Commission Rule 4-7. Appointments are limited to a term not to exceed two years. Incumbents may be re-appointed to additional terms. Additional conditions of employment specific to the SEMAS are addressed in the SEMAS rule. At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO. This position provides executive management support to the Deputy Director for Executive Operations and other staff within Executive Operations and Executive Office. Assist LEO staff, constituencies, stakeholders, clients and the public in order to represent the Department while implementing sound judgment and maintaining strict confidentiality. This position will serve as a liaison between various groups, individuals, and LEO staff to coordinate functions, relay assignments, and provide pertinent information and direction. Responsibilities include compiling information, briefing the Deputy Director on findings, serving as the liaison with subordinate staff seeking information from the Deputy Director, screening incoming calls, correspondence, and requests for meetings with the Deputy Director. Duties will also include composing correspondence for signature, scheduling meetings, conferences, appointments and making travel arrangements. Position Description Summary There is a possibility of a remote/hybrid schedule based on operational need. However, all work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position.

Requirements

Completion of high school
Four years of administrative and executive support experience equivalent to a Senior Executive Management Assistant 9, Secretary 9, or Legal Secretary 9; OR three years equivalent to an Executive Secretary E10, Legal Secretary 10, or Secretary Supervisor 10; OR two years equivalent to a Senior Executive Management Assistant 11, Executive Secretary 11, or Secretary Supervisor 11.
Must relocate to Michigan if currently residing outside of Michigan.

Nice To Haves

Possession of an associate's degree in applied arts and sciences in an executive secretarial science curriculum may be substituted for one year as a Secretary 9.

Responsibilities

Compiling information
Briefing the Deputy Director on findings
Serving as the liaison with subordinate staff seeking information from the Deputy Director
Screening incoming calls, correspondence, and requests for meetings with the Deputy Director
Composing correspondence for signature
Scheduling meetings, conferences, and appointments
Making travel arrangements
Assisting LEO staff, constituencies, stakeholders, clients and the public
Representing the Department
Implementing sound judgment
Maintaining strict confidentiality
Serving as a liaison between various groups, individuals, and LEO staff to coordinate functions, relay assignments, and provide pertinent information and direction