Senior Executive Assistant
About The Position
This is not a traditional Executive Assistant role. We’re looking for a highly capable, trusted partner to work directly with senior leadership as a right hand—someone who brings order to complexity, anticipates what’s needed before it’s said, and helps ensure both the business and the people in it are operating at their best. At Hudsonville Ice Cream, we believe how we do our work matters just as much as what we achieve. We’re built on a legacy of integrity, craftsmanship, and care for people—and we carry that forward every day. The right person will be as strong in execution as they are in judgment and relationships—equally comfortable managing the details, shaping how work gets done, and helping leadership stay meaningfully connected to the team. If you take pride in being the person others rely on to keep things moving, bring clarity to fast-paced environments, and elevate how people experience an organization, this role will fit you well.
Requirements
- 5+ years supporting senior leaders or operating in a high-accountability environment
- Proven ability to manage multiple priorities with precision and follow-through
- Strong written and verbal communication skills
- High emotional intelligence and sound judgment
- Demonstrated ability to build relationships and operate with care and professionalism
Responsibilities
- Serve as a true partner to senior leadership—protecting time, sharpening focus, and enabling better decisions
- Anticipate needs, prepare leaders for key moments, and ensure follow-through on commitments
- Act as an extension of the executive in communication, coordination, and accountability
- Bring calm, clarity, and structure to a dynamic and demanding environment
- Own and improve the rhythm of the business (meeting cadence, agendas, priorities, follow-ups)
- Ensure meetings are purposeful, prepared, and lead to clear action
- Help connect dots across teams to improve alignment and execution
- Track key priorities and ensure nothing important falls through the cracks
- Draft, refine, and elevate communications—internally and externally
- Prepare materials for leadership meetings, town halls, and key updates
- Manage inbound communication with judgment—knowing what to elevate, redirect, or resolve
- Support execution of key initiatives by organizing work, tracking milestones, and coordinating stakeholders
- Bring structure to ambiguous or evolving projects
- Help translate strategy into clear next steps and practical execution
- Help leadership stay connected to the organization in a genuine and thoughtful way
- Create moments that reinforce care for people—recognition, follow-ups, personal touches, and timely outreach
- Maintain awareness of key team moments (wins, challenges, life events) and ensure they are acknowledged appropriately
- Bring intentionality to how communication and interactions reflect the Hudsonville way
- Support select personal logistics that enable leadership to stay focused on what matters most
- Help manage calendar flow across business and personal priorities
- Handle sensitive matters with the highest level of confidentiality and care
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
