Senior Executive Coordinator

Marcus Jewish Community Center Of Atl • Atlanta, GA

13d

About The Position

The Senior Executive Coordinator provides high-level administrative and project coordination support to the Chief Impact Officer (CIO) and Chief Financial Officer (CFO). The role manages complex executive calendars, coordinates meetings and travel, prepares agendas and materials, drafts and edits documents, and handles confidential information with discretion. It also acts as an executive office manager, including managing office supplies and vendor/pricing functions.

The coordinator tracks deadlines and strategic initiatives, supports cross-departmental projects and governance activities, and coordinates planning sessions, special events, and scheduling with volunteer leaders and committee members. Working with the CFO, the role supports purchase requests, expense reports, contracts, vendors, budgeting, audit-related administration, and document management. Working with the CIO, it assists with donor communications, stewardship, leadership development, strategic projects, surveys, community engagement, and preparation of reports and presentations.

The position also provides general office coordination, including serving as a point of contact, handling incoming mail and packages, arranging meeting logistics and technology, maintaining the coffee room and executive files, and recommending process improvements. Success in the role means enabling the CIO and CFO to focus on strategic leadership by keeping priorities organized, communication flowing, projects on track, and executive offices operating professionally and responsively.

Requirements

• Minimum 5 years of executive administrative experience supporting senior leaders.
• Exceptional organizational and time-management skills.
• Outstanding written and verbal communication skills.
• Strong attention to detail and excellent proofreading ability.
• Demonstrated ability to manage multiple priorities simultaneously.
• High level of professionalism, diplomacy, and discretion.
• Ability to work independently and exercise sound judgment.
• Strong customer service orientation and interpersonal skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with Microsoft Teams and Zoom.
• Familiarity with electronic document management systems and calendar management software.
• Ability to learn new technologies quickly.

Nice To Haves

• Bachelor's degree or equivalent combination of education and experience; a bachelor's degree is preferred.
• Experience supporting C-suite executives, nonprofit leadership, or boards of directors.
• Experience with CRM, donor management, or financial systems.

Responsibilities

• Manage complex calendars for the CIO and CFO, balancing organizational priorities and protecting executive time.
• Coordinate meetings, conference calls, and travel arrangements.
• Prepare agendas, briefing materials, meeting notes, follow-up action items, meeting packets, presentations, minutes, and supporting materials.
• Draft, proofread, and edit correspondence, reports, presentations, and other executive documents.
• Maintain confidential files and sensitive information with discretion.
• Act as executive office manager and manage office supplies and vendor/pricing functions.
• Track deadlines and follow up on strategic initiatives and cross-departmental projects.
• Organize planning sessions and special events; monitor project timelines and communicate with stakeholders.
• Coordinate scheduling with volunteer leaders and committee members and assist with governance-related administrative tasks.
• Support purchase requests, expense reports, other financial documentation, contract routing, vendor correspondence, and document management.
• Support annual budget preparation and audit-related administrative needs.
• Maintain organized electronic and physical filing systems.
• Assist with donor correspondence, acknowledgments, and stewardship activities.
• Support leadership development initiatives, strategic projects, surveys, and community engagement efforts.
• Prepare presentations and reports using data from multiple departments.
• Coordinate logistics, including meals, for meetings with donors, volunteers, community leaders, and external partners.
• Serve as a welcoming and professional point of contact for internal and external stakeholders.
• Coordinate receipt, sorting, and distribution of incoming mail and packages.
• Coordinate meeting logistics, catering, room reservations, and technology needs.
• Maintain the coffee room by monitoring and restocking supplies and keeping the area organized and presentable.
• Maintain executive files, templates, and administrative systems.
• Recommend office process improvements to increase efficiency and effectiveness.

Benefits

• Professional development opportunities, training, and career advancement.
• Varied benefits package.
• MJCCA membership with access to the Fitness Center.
• Discounts on MJCCA programs for employees and their immediate family members.
• On-site café and parking.
• Box Office discounts.
• Full-time employees receive up to half off tuition to an eligible Atlanta Jewish high school through the Jewish Community Professional High School Tuition Grant.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior