Senior Executive Associate

Amgen • Thousand Oaks, CA

4h • Hybrid

About The Position

Join Amgen’s Mission of Serving Patients. At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Requirements

• Master’s degree OR Bachelor’s degree and 2 years of administrative support experience OR Associate’s degree and 6 years of administrative support experience OR High school diploma / GED and 8 years of administrative support experience

Nice To Haves

• Bachelor’s Degree and 10 years of administrative support experience with at least 5 of those years supporting an executive level leader.
• Demonstrated proactive thinking and anticipation of business needs and requirements.
• Demonstrated knowledge of computer software (e.g., word processing, graphics, presentations.).
• Excellent communication skills (verbal and written).
• Excellent phone etiquette.
• Detail oriented.
• Interpersonal skills to effectively grow and maintain professional relationships, partner with colleagues, and achieve required business outcomes.
• Discretion and ability to manage confidential information.
• Demonstrated strong abilities in prioritizing, organizing, and managing multiple tasks to meet deadlines and priorities, tracking, and reporting the status of assignments and activities, and resolving problems with limited oversight.

Responsibilities

• Performing senior level administrative support activities for the Senior Vice President, Strategy.
• Coordinating workflow by reviewing email and other correspondence and determining importance prior to distributing to the executive.
• Screening and directing incoming calls/ correspondence/ visitors.
• Answering certain questions and furnishing certain types of information on behalf of the SVP.
• Effectively managing the calendar and domestic and international travel arrangements against dynamic business requirements.
• Preparing the SVP with pre-read and briefing documents in advance of daily meetings and appointments.
• Reviewing, prioritizing, and flagging high priority communications (e-mails and documentation) for timely and appropriate response.
• Timely and efficient processing of expense reports.
• Managing logistics and performing key tasks for a variety of business meetings (senior leadership team meetings/dinners, on sites, all staffs), including preparing agendas, meeting materials/business documents, and presenters, and tracking action items.
• Reporting on the status of assignments.
• Interpreting and relaying pertinent issues related to the day-to-day business.
• Acting as a liaison between the SVPs peers and groups under the responsibility of the SVP and building strong working relationships with other CEO staff member assistants, Strategy Planning and Operations (SPO) stakeholders, Corporate Communications, Finance, Human Resources, and other Amgen groups which support the SVP organization.
• Independently preparing and assisting SVP in coordination of management issues, (i.e., annual reviews, organization/department/staff goals and objectives).

Benefits

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models where possible.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive