Senior Executive Assistant

PT Solutions Physical Therapy•Atlanta, GA

1d•$90,000 - $120,000

About The Position

The Senior Executive Assistant provides high-level administrative and operational support to the CFO, CPO, and CG&SO at a rapidly growing, PE-backed physical therapy organization. This role is integral to driving executive effectiveness and organizational efficiency across a dynamic, multi-site platform. The ideal candidate is a proactive, discreet, and exceptionally organized professional who thrives in a fast-paced, results-driven environment and can anticipate executive needs before they arise.

Requirements

Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom)
Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism
Strong organizational skills with the ability to manage multiple competing priorities under tight deadlines
Outstanding written and verbal communication skills
5+ years of progressive executive assistant experience, with at least 5 years supporting C-Suite executives
Experience in a PE-backed, high-growth company or multi-site healthcare/services organization strongly preferred
Bachelor's degree or equivalent combination of education and relevant professional experience

Nice To Haves

Experience with UKG (HR/workforce management) and Certify (expense management) preferred; ability to quickly learn and adopt new platforms
Experience supporting executive teams through M&A activity, integration, or rapid organizational growth
Familiarity with healthcare operations, physical therapy, or multi-location service businesses
Experience with project management tools and HRIS or ERP systems
Notary Public certification or willingness to obtain

Responsibilities

Manage complex, multi-time zone calendars for the CFO, CPO, and CG&SO, including scheduling, prioritization, and proactive conflict resolution
Coordinate and prepare executives for internal and external meetings, including agendas, pre-read materials, presentations, and follow-up action items
Coordinate all domestic travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries
Screen and manage high-volume executive correspondence (email, calls, meeting requests) with professionalism and sound judgment
Serve as a trusted gatekeeper and primary point of contact between the C-Suite and internal/external stakeholders
Support investor relations activities including coordinating board meetings, preparing board materials, and managing follow-up communications with PE sponsors
Assist with due diligence coordination, M&A-related logistics, and integration activities as needed
Maintain confidential executive files, contracts, and corporate records with a high degree of accuracy and discretion
Track and manage executive expense reports
Lead or assist with special projects and cross-functional initiatives as directed by the C-Suite
Draft, edit, and proofread executive communications, including internal announcements and external correspondence
Build and maintain positive relationships with clinic operators, regional leaders, board members, and PE firm representatives
Represent the executive team professionally in all interactions with internal teams, external partners, and vendors
Oversee office management functions at the corporate headquarters, including vendor relationships, facilities coordination, and supply management
Onboard and mentor junior administrative staff as the organization scales
Identify and implement process improvements to increase executive efficiency and team productivity