Senior Executive Assistant

Deaconess Health System • Newburgh, IN

1d

About The Position

Prepares reports, memos, letters, agendas, meeting minutes and other documents using relevant computer software. Greets visitors and assists them as appropriate. Coordinates communications including taking calls, responding to email and interfacing with visitors. Manages travel itineraries including making travel and hotel reservations. Compiles necessary travel expenditure documentation for reimbursement. Schedules and coordinates meetings and appointments, and maintains accurate calendar. Opens, sorts, and distributes mail. Uses the automated travel and expense system to process reimbursement requests. Maintains an organized filing system of paper and electronic documents. Routinely uses ADP for time keeping. Participates in special projects. Demonstrates and sustains a level of professionalism and strict adherence to confidentiality. Transcribes, prepares and distributes minutes as directed.

Requirements

• High School Diploma or General Education Degree (GED) with business background plus education equivalent to two years college or business school.
• Minimum of three years' relevant experience in executive assistant position.

Responsibilities

• Prepares reports, memos, letters, agendas, meeting minutes and other documents using relevant computer software.
• Greets visitors and assists them as appropriate.
• Coordinates communications including taking calls, responding to email and interfacing with visitors.
• Manages travel itineraries including making travel and hotel reservations.
• Compiles necessary travel expenditure documentation for reimbursement.
• Schedules and coordinates meetings and appointments, and maintains accurate calendar.
• Opens, sorts, and distributes mail.
• Uses the automated travel and expense system to process reimbursement requests.
• Maintains an organized filing system of paper and electronic documents.
• Routinely uses ADP for time keeping.
• Participates in special projects.
• Demonstrates and sustains a level of professionalism and strict adherence to confidentiality.
• Transcribes, prepares and distributes minutes as directed.

What This Job Offers

• Career Level: Senior
• Education Level: Associate degree