Senior Executive Assistant

Advanced Micro Devices, Inc•San Jose, CA

6d•Onsite

About The Position

We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role you will be reporting to the CIO and will require support consistent with any other senior executive. While supporting the CIO, you will partner with other executive assistants and interact with various levels of management, customers, and employees, while handling day to day priorities. The environment is fast paced, dynamic, and collaborative.

Requirements

The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels.
To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently.
Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information.

Nice To Haves

Direct work experience supporting executive-level leaders and executives of our customers.
Experience of administrative support at a senior level
Strong organizational and communication skills; ability to work independently as well as part of a team
Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
Strong multi-tasking skills
Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness

Responsibilities

Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel
Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion
Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary
Review and answer mail and inquiries and determine if executive action is required
Exercise judgment and initiative with high degree of flexibility
Set up and maintain propriety files and record retention schedules
Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence
Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes
Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc.