Senior Executive Assistant

Tr’ondëk Hwëch’in Government•Dawson City, YT

11d•CA$4,634•Onsite

About The Position

Reporting to the Executive Director, the Senior Executive Assistant supervises a team that provides a full range of administrative and clerical support services on behalf of the Governance and Executive Operations Department. This role ensures that TH Council, Elders Council and Youth Council meetings are administratively supported and provides office reception services. The incumbent is responsible for planning and organizing the Executive Director’s participation in intergovernmental and stakeholder meetings, and serves in a liaison capacity on behalf of TH Council, TH Departments, TH citizens, other governments and stakeholders, as required. This position is responsible for overseeing the planning, development and implementation of projects, and regular or special events such as General Assemblies, Moosehide Gatherings, Council ceremonies, community dinners, regular citizen consultations, and other significant meetings and events. The incumbent is responsible for supporting and managing department jëje-in, while respecting confidentiality and maintaining a cohesive and productive working group. The incumbent works to create and foster a healthy, positive and respectful work environment, where jëje-in do not experience harassment, bullying and other behaviour that negatively impact workplace morale and employee retention. The incumbent serves on the TH Senior Management/Directors Team. An Eligibility List may be established from this competition – the duration of the eligibility list may be up to 12 months. The eligibility list may be used to fill future permanent full-time, permanent part-time, temporary full-time, temporary part-time, term, or auxiliary on-call vacancies within the same department and classification based on the organizational needs by going the next highest ranked candidate until the eligibility list expires.

Requirements

Post-secondary diploma or coursework in office/operations management, public relations, office administration, communications or a related discipline. An equivalent combination of education, knowledge, skills and experience may be considered.
A minimum of three years of experience working in an executive administration or senior management support capacity.
Demonstrated supervisory, coaching or staff performance management experience.
Extensive executive level functional experience such as preparing correspondence, proposals, briefing materials, reports and packages, organizing meeting and event logistics, developing or delivering presentations and executive summaries, coordinating administrative procedures and public relations activities, and providing administrative support at an executive level.
Proven experience in the management of department, program or project administration processes, including developing and implementing workplans, monitoring activities and budgets, variance and milestone reporting, and coordinating financial, human and material resources.
Experience in collecting, analyzing, summarizing and synthesizing research and information.
Experience and efficiency in minute-taking, transcribing, record keeping and filing.
Working knowledge of TH values, culture and traditions.

Nice To Haves

Strong organizational skills that reflect an ability to prioritize and perform multiple tasks effectively and efficiently.
Excellent time management skills in support of achieving goals and meeting deadlines within a fast-paced environment.
Maintains a high level of professionalism and confidentiality at all times.
Ability to effectively liaise with TH Council, TH Departments, staff, citizens, other governments and stakeholders in a professional manner.

Responsibilities

Supervises a team that provides a full range of administrative and clerical support services.
Ensures that TH Council, Elders Council and Youth Council meetings are administratively supported.
Provides office reception services.
Plans and organizes the Executive Director’s participation in intergovernmental and stakeholder meetings.
Serves in a liaison capacity on behalf of TH Council, TH Departments, TH citizens, other governments and stakeholders.
Oversees the planning, development and implementation of projects, and regular or special events such as General Assemblies, Moosehide Gatherings, Council ceremonies, community dinners, regular citizen consultations, and other significant meetings and events.
Supports and manages department jëje-in, while respecting confidentiality and maintaining a cohesive and productive working group.
Works to create and foster a healthy, positive and respectful work environment.
Serves on the TH Senior Management/Directors Team.