Senior Executive Assistant - Administration - Full Time

Sanford Health•Sioux Falls, SD

3d•Onsite

About The Position

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. This role provides administrative support to executive level leadership and performs diversified administrative functions by relieving them of routine matters. The position requires the ability to create a friendly, cooperative impression and positive image of the organization when dealing with employees, visitors, patients, board and medical staff members. Considerable initiative and judgment are involved in assuming responsibility for routine matters, answering inquiries, and relieving the Executive(s) of clerical and minor executive duties. Planning, maintaining, and coordinating calendars are essential. The role functions as a resource for other executives, employees, physicians, and the public. Procedures are well standardized, although new situations constantly arise which necessitate occasional independent decisions. The individual must be able to work in stressful conditions and manage stress well, possessing excellent time management and organizational skills. A courteous and cooperative manner in dealing with people, as well as a professional attitude, attire, and demeanor are required. The ability to organize meetings, make travel arrangements, plan agendas, attend meetings, and take accurate minutes is necessary. The role requires the ability to establish and maintain effective working relationships with management, other employees, and the public, as well as the ability to identify problems and recommend solutions, and establish priorities and coordinate work activities. The ability to anticipate the needs of superiors before they ask for them is a great asset.

Requirements

Associate degree in a secretarial or related field or equivalent three years experience.
Administrative Assistant work experience is required.
Must be able to work in stressful conditions and must manage stress well.
Must have excellent time management and organizational skills.
Must present a courteous and cooperative manner in dealing with people as well as a professional attitude, attire and demeanor.
Ability to establish and maintain effective working relationships with management, other employees and the public.
The ability to anticipate the needs of your superiors before they ask for them is a great asset.

Responsibilities

Coordinate administrative and support functions for hospital network leaders.
Schedule meetings and make travel arrangements.
Create and develop visual presentations.
Maintain confidential and non-routine information.
Act as project manager for special projects pertaining to executive staff.
Develop reports, compose, and edit correspondence.
Effectively interface with all levels of personnel.
Plan, maintain, and coordinate calendar(s).
Organize meetings, make travel arrangements, plan agendas, attend meetings and take accurate minutes.
Identify problems and recommend solutions.
Establish priorities and coordinate work activities.