Senior Executive Assistant - (26-IT-601000-087)

District of Columbia Water and Sewer Authority•Washington, DC

2d•Hybrid

About The Position

The Senior Executive Assistant serves as the personal and confidential Executive Assistant to the assigned Executive Vice-President (EVP). This role provides support to the EVP on important administrative functions and internal and external outreach. The Senior Executive Assistant ensures that highly confidential, complex, and potential politically sensitive matters are attended to and determines the appropriate approach and methodology to support the EVP’s directives. This position ensures the effective operation of the EVP’s Office and leads specialized coordination of major D.C. Water events.

Requirements

Seven (7) years of progressive administrative assistant experience, with demonstrated performance in a senior administrative capacity or its equivalent.
Associate’s degree in Business or related field from an accredited college or university or an equivalent combination of education and experience consisting of a High School Diploma or General Educational Development certificate (GED) and nine (9) years of related progressive administrative assistant experience, with demonstrated performance in a senior administrative capacity or its equivalent.
Thorough knowledge of the services and functions of D.C. Water
Verbal and written communication skills
Ability to exercise independent judgment and discretion
Ability to take initiative and be resourceful in responding to new and unusual assignments
Skill in utilizing a personal computer and proficiency in applicable software programs (i.e. word processing, spreadsheets, e-mail, etc.).

Nice To Haves

Responsibilities

Maintains the schedules for the EVP, receives and evaluates the nature of requests and determines priority, obtains appropriate input as needed, and follows through to schedule and arrange all details (researches and assembles/develops information and materials on a variety of matters).
Receives, investigates, and responds to concerns and inquiries from customers and citizens on a broad range of matters including D.C. Water functions, status of operations and existing procedures and policies.
Composes correspondence based upon independent research and compilation of data from files and records in response to inquiries and initiatives and composes correspondence of a personal and confidential nature to reflect the EVP’s sensitivity to the needs of the customer and/or citizen.
Plans, organizes, coordinates, promotes, and facilitates special events that include, but are not limited to Employee Appreciation Day, Annual Service Anniversary Awards, EVP’s Holiday Party, Administrative Professionals Day, etc.; coordinates and monitors event timelines; reviews and analyzes evaluations.
Develops budget and monitors expenditures for special events activities.
Attends meetings on behalf of the EVP, gathers information, and prepares concise, accurate reports.
Independently reviews and resolves problems on the EVP’s behalf.
Reviews, and/or drafts letters, memoranda, and other official D.C. Water documents for presentation to the EVP for signature, and to ascertain correctness in form, style, and message as well as ensuring that all concerned parties have had an opportunity to review the document.
Trains and provides guidance to Executive Assistants throughout the Authority in administrative procedures and practices, including developing needed improvements in practices which may be out-of-date or which do not exist.
Serves as the liaison between the EVP’s Office and the D.C. Water unions.
Prepares and manages the assigned EVP Office’s budget.
Handles special assignments and projects.
Prepares highly sensitive and confidential regular and special reports.
Performs other duties and projects as assigned at the discretion of the EVP.