Senior Executive Assistant

Maven Recruiting Group•San Francisco, CA

4d•Hybrid

About The Position

This is a rare opportunity to join one of the most sought-after AI companies in the Bay Area, supporting a highly influential executive at the center of an organization shaping the future of artificial intelligence. We’re looking for an exceptionally experienced Senior Executive Assistant who has operated at the C-suite level and understands the intensity, discretion, and responsiveness required to support an executive with an incredibly demanding schedule. This is a high-touch role for someone who is energized by moving quickly, solving problems in real time, and being the person their executive can depend on no matter what comes up. A true 24/7 mentality is essential. The right person understands that supporting an executive at this level requires flexibility beyond traditional business hours and is comfortable remaining responsive when urgent needs, travel changes, or shifting priorities arise.

Requirements

Significant experience supporting C-suite executives is required.
Proven success supporting exceptionally busy senior leaders within technology, high-growth startups, or similarly demanding environments.
A genuine 24/7 mentality with the flexibility and responsiveness required to support an executive operating at an exceptionally high level.
Strong technical aptitude and comfort operating within a technology-forward organization.
Ability to remain calm, organized, and solutions-oriented when priorities shift quickly.
Excitement about artificial intelligence, emerging technology, and working within one of the most dynamic areas of tech today.

Responsibilities

Provide dedicated, high-level support to a confidential senior executive within an incredibly fast-moving AI organization.
Own an exceptionally complex calendar, strategically managing competing priorities, meetings, focus time, and frequent last-minute changes.
Coordinate extensive domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and real-time adjustments.
Maintain a high level of responsiveness and flexibility, including availability outside of traditional business hours when executive needs arise.
Act as a trusted gatekeeper and liaison between the executive and senior internal and external stakeholders.
Anticipate needs several steps ahead and proactively identify potential conflicts, challenges, and solutions.
Ensure the executive is fully prepared for meetings by coordinating agendas, briefing materials, background information, and logistics.
Track priorities, commitments, action items, and follow-ups to ensure nothing falls through the cracks.
Navigate frequent changes with urgency and composure while maintaining exceptional attention to detail.
Support executive meetings, leadership events, offsites, and other high-level engagements.
Take ownership of special projects and evolving priorities as needed.