Senior Executive Assistant

Donnelley Financial Solutions

27d•Remote

About The Position

Join a dynamic team at the pulse of global markets, where we deliver innovative software and service solutions for essential financial reporting and capital markets transactions. At DFIN, we are a values-driven organization that empowers you to build a fulfilling career while bringing your authentic self to work every day. Our “Win as One” mentality ensures that our team’s success is directly linked to Client, Shareholder and Employee Satisfaction. Recognized as one of AMERICA'S MOST LOVED WORKPLACES® for five consecutive years and a Built In Best Places to Work for six years, we are committed to our employees’ total well-being. Enjoy competitive compensation, a flexible workplace, comprehensive benefits, and opportunities for professional growth. Bring your passion and talents to DFIN – because being YOU thrives here. The Senior Executive Assistant provides proactive, high-quality administrative and operational support to senior leaders. This role is responsible for managing complex calendars, coordinating leadership meetings and events, and executing key administrative processes that enable efficient business operations. The position requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. At this level, the Senior Executive Assistant operates with moderate independence, applying experience and established processes to deliver consistent, high-quality support.

Requirements

Demonstrated experience supporting senior leaders in an administrative or executive assistant capacity
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent communication and interpersonal skills with a customer-service orientation
High level of discretion and ability to handle confidential information
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools

Nice To Haves

Experience coordinating executive-level meetings, offsites, or corporate events
Familiarity with procurement, expense reporting, and/or basic financial processes
Experience supporting HR or cross-functional leadership teams

Responsibilities

Manage and prioritize executive calendars, ensuring alignment with business needs
Coordinate meetings across stakeholders, proactively resolving scheduling conflicts
Prepare agendas, meeting materials, and follow-ups
Serve as a key point of contact for administrative and scheduling inquiries
Plan and execute leadership meetings, offsites, and employee events
Coordinate logistics including travel, venues, catering, and communications
Support hiring processes through interview scheduling and candidate coordination
Handle financial administrative tasks (POs, expenses, accruals, vendor coordination)
Maintain communication channels, distribution lists, and organized systems
Provide cross-functional and ad hoc administrative support with a service-oriented mindset