Senior Executive Assistant

Xponential Fitness, LLC • Irvine, CA

1d • Hybrid

About The Position

Xponential Fitness is seeking a highly proactive, resourceful, and polished Senior Executive Assistant to provide dedicated support to multiple members of the Executive Leadership Team. This role currently supports the Chief Administrative & Legal Officer, Chief Financial Officer, Chief Information Officer, and President, International, with flexibility for support assignments to evolve as organizational needs change. This is a dynamic shared-support role requiring someone who can seamlessly manage competing priorities across multiple senior executives, anticipate needs, exercise sound judgment, and operate with a high degree of professionalism and discretion in a fast-paced environment. The ideal candidate operates as a trusted partner, not simply an administrator, helping executives stay organized, prepared, and focused while driving efficiency and follow-through.

Requirements

• 7+ years of experience supporting senior executives, preferably including C-suite leaders, in a complex, fast-paced environment
• Demonstrated success supporting multiple executives simultaneously and managing competing priorities
• Exceptional organizational skills, attention to detail, and follow-through
• Proven ability to handle highly confidential and sensitive information with discretion
• Strong judgment, professionalism, and proactive problem-solving skills
• Excellent written and verbal communication skills
• Advanced proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint

Nice To Haves

• Experience with expense management and travel booking platforms preferred
• Experience using project management or collaboration tools such as monday.com preferred, but not required
• Comfort learning and leveraging new technologies to improve efficiency and organization

Responsibilities

• Provide high-level administrative support to multiple senior executives, including complex calendar management, inbox management, scheduling, and prioritization of competing demands
• Coordinate meetings across multiple executive schedules, resolving conflicts and adjusting priorities proactively
• Manage domestic and international travel arrangements, itineraries, logistics, and expense reporting
• Prepare, edit, and format presentations, correspondence, agendas, reports, and meeting materials
• Support preparation and coordination of confidential materials for leadership, board, and other executive-level meetings as needed
• Support meeting preparation and follow-up, including materials coordination, notes, and action item tracking as needed
• Process expenses, invoices, and other administrative workflows accurately and timely
• Anticipate executive needs, identify issues before they arise, and proactively solve problems to improve efficiency and effectiveness
• Serve as a trusted partner to support executives, demonstrating responsiveness, discretion, and strong follow-through
• Provide occasional administrative support to broader functional teams as capacity permits
• Assist with special projects and ad hoc business needs across supported functions
• Partner with other Executive Assistants to ensure seamless executive office coverage
• Provide periodic reception desk coverage during breaks or scheduled coverage needs, in partnership with the executive support team
• Support employee engagement activities and culture initiatives as needed
• Contribute to a collaborative, service-oriented office environment

Benefits

• Competitive Salary ($250,000 - $275,000) depending on experience
• Comprehensive Medical, Dental and Vision benefits
• Opportunities for additional bonuses
• Cell Phone Allowance
• 401k plan with 4% company match
• Complimentary corporate memberships to XPLUS and XPASS
• Discounts up to 30% on retail brand merchandise
• On Campus Amenities: Reborn Coffee Shop, Hangar 24, Mini Putting Green, Basketball Court, Bird Washing Services (M/W), Dry Cleaning Services

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed