Senior Executive Assistant

Expedia • San Jose, CA

16h • Hybrid

About The Position

Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success. Why Join Us? To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win. We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us. Senior Executive Assistant Introduction to Team At Expedia Group, we believe travel opens doors to new opportunities. As a Senior Executive Assistant, you’ll play a vital role in supporting 2–3 senior executives, ensuring smooth daily operations and enabling leadership to focus on strategic priorities. This role offers a unique opportunity to contribute to the success of the leadership team shaping the future of travel and driving impact across our organization. Make an Impact We have an opening for a top talent Senior Executive Assistant (EA) who is high performing, approachable, communicative and collaborative. You’ll primarily support two senior leaders, Chief Al Officer and at least 1 VP, with the potential to support a third executive as needed. Beyond day-to-day executive support, you'll play an integral role in strengthening the broader EA team through knowledge sharing, partnership, and cross-functional collaboration. You’ll thrive in our fast-paced and ever-evolving environment if you bring a proactive mindset, strong communication skills, and a solutions-focused approach.

Requirements

• 8+ years of experience supporting senior-level executives
• Exceptional written and verbal communication skills, with a professional and approachable tone
• Advanced proficiency in Microsoft Outlook is essential; familiarity with Word, PowerPoint, Excel, and OneNote is highly valued
• Comfortable navigating collaboration platforms like Slack and Zoom; experience with both is preferred
• High attention to detail with the ability to anticipate needs, adapt quickly, and manage shifting priorities
• Experience working collaboratively across a team of Executive Assistants
• Brings a steady, composed presence in high-pressure situations, demonstrating sound judgement and discretion
• Ability to balance day-to-day execution with a strategic, big-picture perspective
• A responsive, solutions-oriented approach, adept at acting quickly and thoughtfully to deliver results

Nice To Haves

• College degree or equivalent professional experience preferred

Responsibilities

• Strategically manage complex calendars across global time zones, ensuring efficient scheduling that reflects business priorities and minimizes conflicts
• Coordinate meetings end-to-end, including securing appropriate rooms, AV/technical setup, and catering if needed. Clearly outline logistics, objectives and agendas in invites to set expectations for attendees
• Support meeting preparation by proactively communicating with stakeholders to establish clear workback timelines and ensure everyone is aligned
• Coordinate domestic and international travel, including registration for conferences, all meetings and transport/logistics for your leader while traveling
• Drive time management for your Executives by ensuring a focus on strategic business initiatives
• Plan logistics for your leader’s team on-sites and provide in-person support and execution during sessions
• Partner with other EAs across the organization to ensure seamless support and consistently strive to showcase your value and help to improve skillsets across the EA team. As this is a Senior role you will be expected to present yourself as a leader in all EA forums. This includes leaning in and contributing to our bi-weekly EA sync
• Tackle special projects, support leadership team priorities, and maintain confidentiality
• Arrange team morale and/or global division-wide events
• Represent the EA team by being positive, dependable, trustworthy and professional at all times
• Drives operational excellence across AI initiatives by coordinating cross-functional projects, preparing strategic materials, and ensuring smooth execution of high‑priority programs.
• Maintains strong technical and industry awareness, using AI fluency to draft communications, build intelligent workflows, and anticipate the needs of a fast‑moving AI organization.

Benefits

• full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources
• medical/dental/vision, paid time off, and an Employee Assistance Program
• wellness & travel reimbursement, travel discounts, and an International Airlines Travel Agent ( IATAN ) membership

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed