Senior Executive Assistant

State of Colorado • Denver, CO

2d • Hybrid

About The Position

The Colorado Department of Public Health and Environment (CDPHE) is seeking a Senior Executive Assistant to provide high-level and confidential administrative support to the department’s Executive Director. This role focuses on optimizing productivity and time management, acting as a key liaison between the executive and other department leaders, as well as executive assistants at the Governor’s Office. The position manages a high volume of information and requires exceptional organizational skills and judgment. The role may also support 1-2 members of the senior executive team with clerical functions. CDPHE is committed to the Colorado for All philosophy, working towards a Colorado where everyone has the opportunity to succeed, and is dedicated to increasing diversity and providing culturally responsive programs and services.

Requirements

• Six or more years of experience in an Executive Assistant role supporting a CEO, senior executive, department director, division director, or equivalent in the public or private sectors
• Experience managing a high volume of information in a high-stakes environment where discretion and good judgement is critical
• Substantiate minimum qualifications when filling out the Work Experience section of the application
• Part-time work will be prorated when determining whether minimum qualifications are met

Nice To Haves

• Education in business administration, public administration, organizational development, communications or similar degrees are preferred
• Experience in general administrative or office support/coordination roles that did not include direct executive support is not preferred
• Demonstrated experience performing in a liaison capacity between executives, managers, and other assistants
• Proven experience managing an executive calendar with competing priorities, conflicts, and last-minute requests
• Demonstrated experience handling confidential information
• Demonstrated project management experience enforcing deadlines, understanding scope, organizing logistics, and creating materials for executive level initiatives and events
• Demonstrated experience managing correspondence to internal and external stakeholders

Responsibilities

• Complex calendar scheduling
• Administrative project management
• Process improvement of administrative systems
• Document management and tracking
• Email management
• SET, cabinet and chief of staff meeting preparation
• Clerical support including timesheets, reimbursements and approval processes
• Triage of sensitive or urgent issues
• Acting as a liaison between the executive and other department leaders, plus executive assistants at the Governor’s Office
• Support 1-2 members of the senior executive team with clerical functions like timesheets, reimbursements and calendar management
• Information and Document Management
• Event, Meeting and Hearing Coordination and Preparation
• Workflow Development Optimization
• EDO Office Administration

Benefits

• Free parking and access to RTD bus lines
• Flexible working arrangements
• Retirement (PERA options)
• Medical and dental health plans
• Defined Benefit Plan or the PERA Defined Contribution Plan
• Optional 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year
• Generous personal time off
• Tuition assistance
• Wellness programs
• Professional development opportunities on a wide variety of subjects
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness (PSLF) Program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree