Senior Executive Assistant

Launch Potato•Miami, FL

6d•Hybrid

About The Position

This role sits at the intersection of executive operations, personal assistant support, and company events. As Launch Potato has scaled to nearly 200 people across 18 countries, executive ops complexity has outpaced what ad-hoc support can sustain. This role consolidates all three into a single dedicated owner so leadership stays focused on the business. The mission is to keep C-suite running at maximum effectiveness and own every internal and external event end-to-end. The company's events are extremely important; there needs to be a passion and level of detail that matches what Fortune 100 partners expect. This person is in the room at industry conferences and C-level partner dinners, not just coordinating behind the scenes.

Requirements

5-7+ years of EA experience
3+ years supporting C-suite or President-level leaders
Demonstrated experience supporting multiple C-suite executives simultaneously with competing priorities
End-to-end event ownership across industry conferences and internal company events
Vendor sourcing, contract negotiation, and budget reconciliation experience
Strong proficiency in Google Sheets (Excel also acceptable)
Proficiency in Google Workspace, Slack, Concur, and Calendly

Nice To Haves

Exceptional organization and attention to detail
Ownership-driven: sees problems before being asked, resolves without prompting
High emotional intelligence and professional judgment
Comfortable managing ambiguity and competing priorities without losing detail
Strong written and verbal communication; represents the company credibly at the executive level
Discretion and trustworthiness with sensitive information
Urgency and follow-through
Tech savvy: leverages AI to automate/speed up manual work, creates systems in gsuite that ensure accountability, etc.

Responsibilities

Schedule management across multiple C-suite executives, balancing strategic priorities and competing time-sensitive demands
Inbox ownership: draft responses, maintain follow-ups, proactively flag urgent communications
Meeting coordination: agendas, pre-reads, follow-ups, and execution
Executive travel and personal logistics
Confidentiality and professional judgment across all executive interactions
End-to-end conference logistics: registration, hotel blocks, travel, swag, booth and sponsorship coordination
Conference schedule management: pre-booked meetings, dinners, and networking
External-facing client entertainment and partner events during conferences
Internal company events: All Hands, offsites, holiday parties, and culture events (in-person and virtual)
Vendor sourcing, contract negotiation, and budget ownership and reconciliation
Forward-looking event calendar, run-of-show documents, and post-event recaps
NDAs, expense reports, budget tracking, swag orders, and routine deliverables
Proactive identification and resolution of administrative bottlenecks
Liaison between C-suite and Finance, Sales, Account Management, and the Executive Team
Vendor relationship management across venues, caterers, hotels, and AV