Senior Executive Assistant

Chickasaw Nation Industries•Washington, DC

1d•Onsite

About The Position

The Senior Executive Assistant provides support to the Office of the National Coordinator for Health Information Technology (ONC) in its Immediate Office, supporting the daily work and activities of the ONC Deputy National Coordinator (DNC). Performs a variety of administrative tasks to include performing analysis and evaluation of tasks and conducting other high priority and urgent projects as assigned by the DNC.

Requirements

Must be able to obtain a Public Trust clearance
Strong administrative and project support skills with advanced proficiency in Microsoft Office
Experience using tools such as Concur Travel Systems
Skilled in gap analysis, data review, event coordination, and managing multiple priorities with exceptional attention to detail
Demonstrates excellent written and verbal communication abilities, sound judgment, and professionalism under pressure
Adept at working with diverse stakeholders, maintaining confidentiality, and proactively driving tasks to completion both independently and within team environments
Excellent written and verbal communication skills with strong command of professional grammar and composition
Strong problem-solving capabilities with sound judgment
Consistent professionalism and the ability to maintain high standards in fast-paced or demanding situations
Bachelor’s degree and a minimum of five (5) years’ relevant experience working in a professional business environment

Nice To Haves

Experience using Concur is preferred (will train)

Responsibilities

Performing analysis and evaluation of tasks
Conducting other high priority and urgent projects as assigned by the DNC
Proficient in the use of Concur Travel Systems (training available)
Operational understanding of mobile application data usage models
Working knowledge of conducting gap analyses
Strong administrative and clerical skills, including word processing, presentation development, records management, scheduling, time management, and general office procedures and terminology
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Access, and Visio
Ability to work and communicate effectively with all levels of management, coworkers, and individuals from diverse backgrounds
Ability to manage highly sensitive and confidential information with exceptional discretion
Demonstrated ability to prioritize time-sensitive projects, exercise independent judgment, maintain thoroughness and attention to detail, and remain composed under pressure
Exceptional organizational skills with strong attention to detail
Ability to manage multiple projects and competing priorities effectively
Experience in event planning, including coordinating room setup and logistical requirements for various meetings and events
Strong customer service skills with effective listening abilities and the capacity to handle complex or unusual situations calmly and professionally
Ability to be proactive, take initiative, and accept accountability for assigned tasks
Capable of working both independently and collaboratively within a team environment