Senior Executive Assistant

OnMed • White Plains, NY

9d • Hybrid

About The Position

At OnMed, our purpose is to improve the quality of life and sense of well-being in our communities by bringing access to healthcare to everyone, everywhere. Our innovative CareStation, a small but mighty, Clinic-in-a-Box, brings healthcare access anywhere with an outlet to plug it in. Poised to become a key component in America’s public health infrastructure, the OnMed CareStation is the only tech-enabled, human-led, hybrid care solution that combines the comprehensive experience, trust and outcomes of a clinic, with the rapid scalability of virtual care. At OnMed, every role, every day, is directly impacting the communities we serve. You’ll join a high-performing purpose-driven team, innovating to break down the barriers that keep people from the care they need. This is not just a job...it's a movement to bring access to healthcare where and when people need it most. It’s healthcare that shows up.

Requirements

• Proactive mindset — anticipates needs, identifies problems before they arise, and acts without waiting to be asked.
• Exceptional organization and time-management skills, with the ability to manage competing priorities across multiple executives simultaneously.
• Impeccable written and verbal communication skills — clear, professional, and polished in every interaction.
• Ability to maintain confidentiality and exercise sound discretion with sensitive executive and business information.
• Ability to develop trusted relationships at all levels of the organization, including senior leadership and external partners.
• High adaptability to a fast-paced and dynamic work environment with frequently changing priorities.
• Strong office management experience across multiple locations, including vendor management, facilities coordination, and maintaining efficient, well-run office environments.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar/scheduling tools.
• Strong technical expertise with expense management platforms and travel booking tools.
• Experience with Bill.com or similar accounts payable platforms for invoice reconciliation and receipt processing a plus.

Nice To Haves

• Prior experience in a Senior EA, Lead EA, or EA team lead capacity strongly preferred.
• Demonstrated experience overseeing multi-site office operations, managing office logistics, vendor relationships, and facilities; experience supporting a hybrid workforce.

Responsibilities

• Provide comprehensive executive support to the CEO and COO, serving as a reliable and proactive partner to senior leadership.
• Own and manage the CEO’s calendar as the primary priority — scheduling meetings, prioritizing appointments, and resolving conflicts with sound independent judgment; provide the same level of calendar management for the COO.
• Arrange detailed domestic and international travel including itineraries, accommodations, and transportation, ensuring logistics are seamless and frictionless end-to-end.
• Handle expense reporting associated with travel, office management, and other assigned areas in an accurate and timely manner.
• Anticipate and prepare materials needed for meetings, ensuring the CEO and C-suite are fully briefed and well-prepared for all engagements.
• Act as a gatekeeper for the CEO — screening and prioritizing emails, calls, and requests to protect executive focus and optimize time.
• Draft and edit correspondence, reports, presentations, and other communications on behalf of the CEO with a high degree of polish and accuracy.
• Coordinate internal and external communications, ensuring timely and accurate dissemination of information to the right stakeholders.
• Serve as a liaison between the CEO, C-suite, and internal/external stakeholders, fostering positive, professional relationships at all levels.
• Provide corporate support including reconciling Bill.com invoices, processing receipts, and supporting accounts payable workflows in coordination with the Finance team.
• Own office management for the White Plains, NY headquarters and Tampa, FL remote office — overseeing day-to-day operations, vendor coordination, supply management, facilities liaison, and delivering a consistently positive experience.
• Assist in special projects and strategic initiatives as directed by the CEO, taking full ownership from kickoff to completion.
• Handle all confidential information with the utmost discretion and professionalism.
• Perform other related role’s responsibilities as assigned.

Benefits

• Unlimited PTO
• Paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Executive