Senior Executive Assistant

Purolator • Town of Oyster Bay, NY

3d • $53,000 - $75,000 • Hybrid

About The Position

We are seeking a highly experienced and proactive Senior Executive Assistant to support C-suite leadership, including direct support to a senior executive, along with senior IT leadership and international stakeholders. This role plays a critical part in enabling executive effectiveness by managing priorities, driving organization, and elevating the quality and efficiency of key deliverables and engagements. This is a high-impact role requiring strong judgment, presence, and the ability to operate with discretion in a fast-paced, highly collaborative environment.

Requirements

• 5–7+ years of progressive administrative experience, including senior-level executive support
• Experience supporting senior leaders or executive teams in a corporate environment
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams)
• Strong organizational, communication, and project coordination skills
• Ability to manage confidential information with discretion

Nice To Haves

• Tech & AI mindset: Openness to leveraging AI and tools to improve efficiency and outcomes

Responsibilities

• Provide proactive, high-level administrative support to C-suite leadership, anticipating needs and managing competing priorities
• Analyze incoming communications, streamline information flow, and ensure executives are equipped for effective decision-making
• Draft, prepare, and coordinate executive-level communications, reports, and briefing materials
• Act as a trusted partner, helping to manage priorities, follow-ups, and key deliverables
• Lead development and coordination of executive presentations (PowerPoint), in partnership with Communications, to ensure polished and high-impact materials
• Support preparation for key forums (i.e. Connection Sessions, MBRs) with the goal of reducing executive prep time
• Prepare agendas, coordinate logistics, and manage end-to-end execution for meetings and events
• Manage projects and administrative processes on behalf of executives, ensuring deadlines and priorities are met
• Coordinate across departments and global stakeholders to facilitate alignment and execution
• Build strong relationships to manage calendars, travel, and executive commitments seamlessly
• Manage complex calendars, travel arrangements, and scheduling across multiple time zones
• Support expense processing, invoice approvals, and general business operations needs
• Handle confidential information with the highest level of discretion and professionalism
• Ensure smooth day-to-day operations for executive offices and interactions with internal and external stakeholders

Benefits

• Medical & Prescription Drugs (80%+ premium paid by Employer)
• Employer Funded Health Savings Account (H.S.A)
• Dental and Vision plans
• Employer funded Short/Long Term Disability & Life Insurance
• Accident, Hospital & Critical Illness Plans
• Retirement Plan Employer Contribution (50% Match up to 8% of Your Eligible Salary)
• Annual Bonus Incentive Plan
• Paid Time Off Including: 15 Vacation Days, 10 Sick Days, 4 Personal Days
• Paid Holidays
• 100% Paid Extended Parental/Maternity Leave Program
• 100% subsidized pay Military/Reserves Leave Program
• Tuition Assistance
• Wellness Program
• Identify Theft Protection Discount Program
• Pet Insurance Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed