Senior Executive Assistant

Handshake•San Francisco, CA

26d•$148,000 - $185,000•Onsite

About The Position

Handshake is seeking a highly organized, proactive, and strategic Senior Executive Assistant to support three C-level executives. This role is critical to ensuring our leaders operate efficiently and effectively, enabling them to focus on driving the business forward. The ideal candidate thrives in a fast-paced environment, exercises exceptional judgment and discretion, anticipates needs before they arise, and seamlessly manages competing priorities. In addition to providing executive support, this individual will serve as a trusted partner across the organization, helping coordinate key initiatives, drive operational excellence, and foster a positive employee experience. This position is based in downtown San Francisco and requires an in-office presence five days per week (Monday–Friday).

Requirements

5+ years of Executive Assistant experience supporting senior executives, preferably within a high-growth technology company or similarly fast-paced environment.
Proven experience supporting multiple senior leaders simultaneously with exceptional attention to detail and prioritization skills.
Outstanding verbal and written communication skills.
Exceptional organizational and project management abilities with a strong bias toward action.
Demonstrated ability to exercise sound judgment, maintain confidentiality, and navigate sensitive situations with discretion.
High emotional intelligence and strong interpersonal skills, with the ability to build trust and influence across all levels of the organization.
Resourceful, adaptable, and comfortable operating in ambiguity.
Experience planning complex travel, offsites, team events, and executive meetings.
Strong proficiency in Google Workspace and collaboration tools such as Slack, Zoom, Workday, and modern productivity platforms.
Team-oriented mindset with a willingness to collaborate, share best practices, and support fellow members of the Executive Assistant team.
Passion for problem-solving, continuous improvement, and delivering exceptional support.

Nice To Haves

Experience leveraging AI and automation tools to improve efficiency and streamline administrative workflows is a plus.

Responsibilities

Complex calendar management and internal and external meeting coordination across three C-level executives, balancing competing priorities and maximizing executive effectiveness.
Schedule internal and external meetings; follow up with guests to confirm attendance and help compile and prepare meeting materials.
Assist with booking travel, including airline and hotel, and ground transportation arrangements, and prepare detailed itineraries for executives.
Manage expenses and expense reporting for executive leaders.
Act as a strategic partner to executives by anticipating needs, proactively solving problems, and identifying opportunities to improve efficiency and streamline operations.
Support special projects and cross-functional initiatives on behalf of executive leaders, tracking key deliverables, deadlines, and follow-up items.
Plan team events, offsites, and annual week-long onsite while maintaining a strong pulse on culture and team morale.
Act as the team expert and go-to person for matters related to supported leaders and departments.
Work closely with the recruiting team to coordinate interviews between executives, team members, and candidates, ensuring a seamless candidate experience.
Serve as a welcoming representative of Handshake for executive guests, candidates, partners, and other visitors to the San Francisco office, ensuring a polished and professional experience.
Coordinate meeting logistics, room setup, and executive hospitality for leadership meetings and key visitors.
Keep relevant stakeholders informed and ensure information is effectively communicated throughout teams and the broader organization. Identify communication gaps and escalate issues when appropriate.
Leverage technology, AI-powered tools, and process improvements to increase efficiency, automate routine tasks, and enhance executive support workflows.
Exercise exceptional judgment and discretion while handling confidential business, personnel, and organizational matters.
Collaborate closely with the broader Executive Assistant team, sharing best practices and providing support as needed.