Senior Executive Assistant

AIG • New York, NY

2d • $100,000 - $130,000 • Onsite

About The Position

The Senior Executive Assistant supports the firm’s Chief Underwriting Officer (CUO), managing the executive’s day-to-day administrative needs and providing broader support to the leadership team as appropriate. The role works closely with senior management and other Executive Assistants to coordinate administrative activities, staff meetings, communications, and materials, often on short notice. It requires professional demeanor, sound judgment, strong interpersonal skills, flexibility, discretion, and confidentiality.

The position is primarily office-based, reflecting AIG’s emphasis on in-person collaboration. The role supports the CUO and leadership team through calendar and meeting coordination, travel planning, communications, document preparation, and related administrative work.

Requirements

• At least seven years of direct experience supporting senior executives; experience in a large, multinational environment is preferred.
• Proven discretion and ability to work autonomously and exercise independent judgment.
• Ability to anticipate problems and proactively offer solutions.
• Advanced ability to prioritize tasks and work with minimal supervision in a fast-paced environment.
• Excellent organizational and time-management skills.
• Dependability, multitasking proficiency, and strong attention to detail.
• Specialized knowledge of administrative and clerical functions, with the ability to maintain confidentiality.
• Ability to adapt quickly, build and maintain relationships, and engage people across the business.
• Technological proficiency with Microsoft Office, including Word, PowerPoint, and Excel.
• Working knowledge of SAP, Concur, Ariba, SharePoint, and Fieldglass.
• Exceptionally clear communication and solid interpersonal skills.

Nice To Haves

• Bachelor’s degree or equivalent preferred, but not required.
• Experience supporting senior executives in a large, multinational environment.

Responsibilities

• Provide reliable support to the CUO across the full range of administrative responsibilities and provide broader team support as appropriate.
• Interact professionally with senior executives, team members, clients, brokers, and visitors on behalf of the executive and leadership team.
• Partner with administrative peers and colleagues across the firm to coordinate executive coverage and follow-through.
• Manage the executive’s calendar and coordinate meetings using Microsoft Outlook.
• Track priorities and deadlines, review them with the manager in advance, and keep the manager informed of calendar changes, emails, attachments, and important items.
• Manage meeting logistics and prepare meeting and conference materials; gather materials, conduct online research, prepare briefings, take notes, and follow up on action items as appropriate.
• Respond to and prioritize inquiries, including communicating with direct reports on the manager’s behalf.
• Coordinate complex travel across time zones and prepare detailed point-to-point itineraries in accordance with company policies.
• Prepare and submit accurate, timely expense reports using Concur.
• Draft and produce accurate documents and correspondence, PowerPoint presentations, and Excel spreadsheets for internal and external use.
• Manage business calls, including transferring, conferencing, and routing them discreetly and professionally.
• Coordinate meetings and strategic activities with the leadership team and assist with agendas for internal and external senior management meetings.

Benefits

• Competitive benefits package covering health, wellbeing, financial security, and professional development.
• Bonus eligibility under the applicable incentive plan.
• Continuous learning and development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed